Strategic Admin & Reporting Lead — On-Site (Mons)

Spektrum; Henegouwen; Sur place; EUR 40 000 - 65 000; Plein temps

Résumé du poste

Spektrum seeks an SMA O2 Coordinator to provide administrative and reporting support to SMA O2 and SMC leadership at NATO in Mons, Belgium. You will manage calendars, prepare minutes, and coordinate governance data and meetings.

You will consolidate data for dashboards, support lifecycle board activities, and help plan projects using MS Project and ServiceNow. Excellent English and NATO clearance are essential.

Qualifications

• Higher vocational training with 3 years' relevant experience, or secondary education with 5 years' relevant experience
• ITIL 4 Foundation certification
• Experience providing administrative support to managers or leadership teams
• Experience managing calendars, meetings, minutes, and formal documentation
• Experience with reporting, KPIs, and management information processes
• Experience supporting portfolio/programme/project activities
• Experience with MS Project, ServiceNow, or similar tools
• Experience maintaining SharePoint and controlled documentation
• Strong MS Office skills (Word, Excel, PowerPoint, Outlook, Teams)
• Excellent written and spoken English
• NATO Secret security clearance

Responsabilités

• Provide administrative support to SMA O2, SMC leadership, and Section/Branch Chiefs — managing calendars, meetings, correspondence, records, and documentation
• Prepare agendas, meeting packs, minutes, and action logs; draft reports, presentations, and formal documents
• Coordinate the SMA O2 reporting portfolio and battle rhythm; consolidate and quality-check data for reports, dashboards, and briefings
• Support Service Lifecycle Management Board activities, including agendas, minutes, and decision records
• Support portfolio, programme, and project planning, scheduling, tracking, and reporting using MS Project and ServiceNow
• Maintain SharePoint sites, information registers, metadata, and controlled documentation
• Support resource planning, allocation, onboarding, and monitoring; liaise with Resource Managers on availability and utilization
• Manage stakeholder communications across email, phone, and collaboration platforms
• Coordinate events, workshops, conferences, and group calendars
• Perform other duties as assigned, including deputising for higher-grade staff when required

Connaissances

English proficiency

Calendar management

Documentation

Reporting / KPIs

Stakeholder communication

Event coordination

Leadership support

Formation

ITIL 4 Foundation

Vocational training / equivalent

NATO Secret clearance

Outils

MS Project

ServiceNow

SharePoint

MS Office

Description du poste

Spektrum seeks an SMA O2 Coordinator to provide administrative and reporting support to SMA O2 and SMC leadership at NATO in Mons, Belgium. You will manage calendars, prepare minutes, and coordinate governance data and meetings.

You will consolidate data for dashboards, support lifecycle board activities, and help plan projects using MS Project and ServiceNow. Excellent English and NATO clearance are essential.