Project Support & Planning Specialist

Spektrum; Eigenbrakel; Hybride; EUR 60 000 - 90 000; Plein temps

Résumé du poste

Spektrum in Belgium is seeking a skilled project administration specialist to support NATO NCIA initiatives and the NCI Agency's program execution. You will assist in planning, baselining, cost estimation, and reporting across multi-project portfolios.

Ideal candidates have strong experience with ServiceNow and MS Excel/SharePoint, plus a proactive, diplomatic approach to coordinating with stakeholders across international teams.

Qualifications

• Proven experience providing day-to-day project administration and project support within a portfolio or multi-project environment on high profile and high priority projects/programmes, including support to Project Managers and project teams is required, preferably within the NCI Agency and/or NATO.
• At least 2 years of post-related experience; or, exceptionally, at least 5 years of extensive and progressive experience in duties related to project administration, project support, planning, or project control.
• Demonstrated experience supporting the project baselining process, including reviewing project plans and cost estimates prior to dissemination and ensuring that baselines are properly managed.
• Experience supporting projects during execution, including time approvals, progress tracking, and coordination of planning updates.
• Experience assisting with project metrics and KPI analysis in support of internal and external reviews.
• Support the management by exception process by identifying and escalating deviations from agreed project plans, baselines, tolerances, milestones, costs, risks, issues, or resource assumption.
• Experience supporting Project Managers in the preparation of price proposals, cost estimates, planning assumptions, and related project documentation.
• Knowledge of, or experience with, the NCI Agency business intake process is desirable.
• Good knowledge of Business Intelligence and reporting tools, particularly Excel-based tools, including the use of pivot tables, data analysis, trackers, and structured reporting outputs.

Responsabilités

• Providing day-to-day project administration and project support to projects, with specific focus on an NSIP project.
• Supporting project planning activities and performing or supporting associated time approvals when projects are in execution.
• Providing financial administration support, including the processing of purchase requests when required.
• Reviewing project plans and cost estimates prior to dissemination, ensuring that project baselines are properly managed and supporting the baselining process.
• Supporting Project Managers in effective project planning, project control, reporting, and the use of relevant Business Intelligence tools.
• Supporting the management by exception process by identifying and escalating deviations from agreed plans, baselines, tolerances, milestones, costs, risks, issues, or resource assumptions.
• Assisting in the analysis of project metrics and KPIs used to support internal and external reviews.
• Assisting in the resource leveling process and providing resource managers with relevant information required for effective personnel management.
• Performing any other duties as required within the scope of project administration, planning, reporting, and project support.

Connaissances

Project administration

Attention to detail

Organisational skills

Written communication

Stakeholder management

Self-starter

Diplomacy

Formation

PRINCE2 Foundation

CAPM/PMP

Outils

ServiceNow

MS Excel

MS SharePoint

Description du poste

Spektrum in Belgium is seeking a skilled project administration specialist to support NATO NCIA initiatives and the NCI Agency's program execution. You will assist in planning, baselining, cost estimation, and reporting across multi-project portfolios.

Ideal candidates have strong experience with ServiceNow and MS Excel/SharePoint, plus a proactive, diplomatic approach to coordinating with stakeholders across international teams.