Endpoint Security Assistant - Remote-Eligible NATO-Clearance

Spektrum; Henegouwen; Hybride; EUR 45 000 - 65 000; Plein temps

Résumé du poste

Spektrum seeks an EDMS/SharePoint administrator to support NATO-related projects in a hybrid Belgian role. You will manage document systems, archives, and change control, while coordinating with engineers and security teams.

Requirements include 3+ years with EDMS/SharePoint, Office365 and Excel analytics; NATO procedures familiarity is a plus. Occasional travel to NATO sites may be required.

Qualifications

• At least 3 years’ practical experience in an EDMS (Enterprise Document Management System).
• At least 3 years’ experience with SharePoint content management.
• At least 3 years’ experience with standard desktop tools like Office and Adobe Acrobat. Emphasis on Outlook use, calendar management, shared calendars and Outlook tasks.
• At least 1 years’ experience with statistical analysis on Excel.
• Familiarity with NATO procedures and forms will be an asset.
• Familiarity with NATO structure will be an asset.
• Familiarity with cyber security concepts will be an asset.
• Familiarity with project management will be an asset.
• Development of technical requirements, system diagrams and other engineering products to aid Cybersecurity acquisition and procurement;
• Ability to apply architecture methodologies to express complex systems.

Responsabilités

• Monitor vendor sites for software updates and tools.
• Download, package, and archive software releases (ZIP files).
• Prepare supporting documentation (product guides, release notes, change logs).
• Initiate and process internal RFCs.
• Complete internal approval documentation and compliance paperwork.
• Monitor and manage the team’s group mailbox.
• Track pending requests and open items.
• Follow up with engineers on unanswered emails and tickets.
• Provide reminders and ensure no actions are missed.
• Maintain visibility of response status and closure.
• Update the team’s web portal.
• Replace outdated versions of published materials.
• Ensure new releases are uploaded and verified.
• Perform quality checks before publication.
• Ensure lab environments have latest approved software versions.
• Maintain configurations per engineering guidance.
• Track version alignment between lab and production references.
• Prepare follow-up reports (one week post-change).
• Analyze results using Excel (filtering, grouping, trend analysis).
• Summarize findings and present feedback to engineers.
• Highlight corrective actions as needed.
• Document internal procedures and workflows.
• Take meeting minutes and track action items.
• Maintain structured documentation repository.
• Record and update processes consistently.
• Handle internal admin requests (spreadsheets, reporting inputs).
• Support onboarding of newcomers.
• Coordinate visitor logistics (room bookings, access).
• Assist with operational organization tasks as required.

Connaissances

EDMS

SharePoint

Office Suite

Outlook

Excel

NATO Procedures

NATO Structure

Cyber Security

Project Management

Architecture Methods

Communication Skills

Documentation

CISM/CISSP/GIAC

TOGAF

ArchiMate

ITIL

Formation

Bachelor’s degree

Outils

EDMS

SharePoint

Office

Description du poste

Spektrum seeks an EDMS/SharePoint administrator to support NATO-related projects in a hybrid Belgian role. You will manage document systems, archives, and change control, while coordinating with engineers and security teams.

Requirements include 3+ years with EDMS/SharePoint, Office365 and Excel analytics; NATO procedures familiarity is a plus. Occasional travel to NATO sites may be required.