Software IT License Management Consultant

Wibit Consulting & Services (WibitCS); Brussel Hoofdstad; Sur place; EUR 70 000 - 90 000; Plein temps

Résumé du poste

Wibit Consulting & Services (WibitCS) in Belgium seeks a Software Governance, SaaS & License Management Consultant to own governance process execution and monitoring across software and cloud services.

You will coordinate intake, maintain software inventory, manage licenses, and drive continuous improvement while balancing control with business agility. Fluency in English plus French or Dutch is required, and you will work with IT, security, procurement, and business teams.

Qualifications

• Fluent English and French or Dutch (speak, read, write).
• 3-4 years of experience in IT Governance, IT License Management, Software/SaaS coordination.
• Strong understanding of software/SaaS intake and approval processes.
• Strong understanding of governance frameworks and compliance topics (GDPR, vendor risk, security review).
• Proven experience with license management or usage monitoring.
• Strong stakeholder coordination skills across multiple domains.
• Strong ownership mindset—proactive, structured, autonomous.
• Analytical mindset with experience in KPI definition and reporting.
• Excellent communication skills (business & IT).
• Experience with documentation tools (Confluence, SharePoint, etc.).
• Structured and detail-oriented with strong follow-up discipline.
• Able to manage complexity and incomplete information.
• Hands-on and solution-oriented.
• Strong communicator who can bridge business, IT, and governance topics.
• Focused on both control and continuous improvement.

Responsabilités

• Governance Process Ownership & Monitoring: Execute and monitor end-to-end governance processes.
• Ensure security, compliance, procurement, and architecture checks are applied.
• Define and track governance KPIs (lead time, compliance rate, gaps).
• Identify bottlenecks and governance gaps; drive improvements.
• Promote a pragmatic governance approach balancing control and agility.
• Software & SaaS Intake Governance: Govern intake of new software/SaaS requests.
• Ensure tool approval and validation; challenge requests.
• Coordinate and follow up reviews and approvals.
• Software Inventory & Data Quality: Ensure inventory accuracy and lifecycle data.
• Own the software catalogue/SaaS inventory; maintain ownership and status.
• Reduce shadow IT with better visibility and governance coverage.
• License Management & Optimization: Manage licenses and renewals.
• Monitor usage and identify optimization opportunities.
• Ensure alignment between licenses purchased and usage.
• Contribute to governance best practices and policies.
• Stakeholder Coordination: Act as central point between business, IT, security, procurement, etc.
• Ensure collaboration and timely decisions; follow up to closure.
• Reporting & Continuous Improvement: Produce governance and usage reports.
• Define KPIs for service performance and governance effectiveness.
• Identify trends, risks, and improvement opportunities.
• Improve transparency for stakeholders and management.
• Documentation & Process Enablement: Maintain governance docs (Confluence, SharePoint).
• Make processes clear, accessible, and understood.
• Support integration into procurement and tender processes.
• Contribute to standardization and simplification of governance flows.

Connaissances

Stakeholder coordination

Ownership mindset

Analytical mindset

Communication skills

Structured & detail-oriented

Problem solving

Outils

Confluence

SharePoint

Description du poste

Software Governance, SaaS & License Management Consultant

Now partnering with a leading company!

Fluent English + French or Dutch required

Are you a structured, detail-oriented professional who thrives at the intersection of governance, compliance, and IT coordination? We're looking for a Software Governance, SaaS & License Management Consultant to act as the central owner of software governance process execution and monitoring!

About the Role

You will ensure that:

• All software and SaaS solutions are properly assessed, approved, and inventoried
• Governance processes are effectively applied, measured, and continuously improved
• Licenses are controlled, optimized, and aligned with real usage

This is a hands-on coordination and governance role, combining operational rigor with continuous improvement responsibilities.

Key Responsibilities

1. Governance Process Ownership & Monitoring

• Execute and monitor the end-to-end software and SaaS governance process
• Ensure required security, compliance, procurement, and architecture checks are consistently applied
• Define and track governance KPIs (lead time, compliance rate, process gaps)
• Identify bottlenecks, inefficiencies, and governance gaps
• Drive continuous improvement of governance processes, tools, and ways of working
• Promote a pragmatic governance approach balancing control and business agility

2. Software & SaaS Intake Governance

• Govern the intake of new software and SaaS requests
• Ensure no tool is introduced without proper approval and validation
• Challenge requests by identifying existing internal solutions
• Coordinate and follow up all required reviews and approvals

3. Software Inventory & Data Quality

• Ensure all software and SaaS solutions are correctly inventoried and maintained
• Own and maintain the software catalogue/SaaS inventory (solution details, ownership, approval status, licensing model, lifecycle status)
• Ensure completeness, accuracy, and consistency of inventory data
• Reduce shadow IT by improving visibility and governance coverage

4. License Management & Optimization

• Manage licenses under Digital Workplace responsibility
• Ensure timely renewals and contract follow-up
• Monitor license usage and identify optimization opportunities
• Analyze usage reports and drive cost optimization actions
• Ensure alignment between purchased licenses and actual usage
• Contribute to license governance best practices and policies

5. Stakeholder Coordination

• Act as the central coordination point between Business teams, Digital Workplace, Architects, Information Security & Data Protection, Procurement & Vendor Management, and other IT teams
• Ensure smooth collaboration and timely decision-making
• Proactively follow up and drive actions to closure

6. Reporting & Continuous Improvement

• Produce and analyze governance and license usage reports
• Define and track KPIs for service performance and governance effectiveness
• Identify trends, risks, and improvement opportunities
• Improve transparency and reporting for stakeholders and management

7. Documentation & Process Enablement

• Maintain and improve governance documentation (Confluence, SharePoint, etc.)
• Ensure processes are clear, accessible, and understood by stakeholders
• Support integration of governance into procurement and tender processes
• Contribute to standardization and simplification of governance flows

Requirements

• Fluent English and French or Dutch (speak, read, write)
• 3-4 years of experience in IT Governance, IT License Management, Software/SaaS coordination
• Strong understanding of software/SaaS intake and approval processes
• Strong understanding of governance frameworks and compliance topics (GDPR, vendor risk, security review)
• Proven experience with license management or usage monitoring
• Strong stakeholder coordination skills across multiple domains
• Strong ownership mindset — proactive, structured, autonomous
• Analytical mindset with experience in KPI definition and reporting
• Excellent communication skills (business & IT)
• Experience with documentation tools (Confluence, SharePoint, etc.)
• Structured and detail-oriented with strong follow-up discipline
• Able to manage complexity and incomplete information
• Hands‑on and solution-oriented
• Strong communicator who can bridge business, IT, and governance topics
• Focused on both control and continuous improvement