Remote Virtual Assistant & Gifting Operations Specialist

RemoteJobsOne; Brussel; À distance; EUR 22 000 - 37 000; Plein temps

Résumé du poste

RemoteJobsOne is seeking a proactive Virtual Assistant for a fully remote role based in Belgium. You will support day-to-day operations across a distributed team and own key administrative tasks with initiative and accuracy.

Responsibilities include scheduling, research, onboarding, gifting, vendor coordination, and maintaining internal records—all while maintaining high standards of discretion and reliability in a fast-moving environment.

Qualifications

• 3+ years in administrative support, operations, or similar role.
• Excellent organization and attention to detail.
• Strong written and verbal communication.
• High ownership, reliability, and follow-through.
• Strong research and problem-solving skills.
• Ability to work independently in a fast-moving environment.
• Good judgment handling sensitive information.

Responsabilités

• Own scheduling, research, documentation, and general administrative tasks.
• Maintain internal trackers, records, and operational information.
• Coordinate purchasing, vendors, shipping, expenses, and reimbursements.
• Support onboarding, team logistics, and ad hoc requests.
• Own gifting operations across our team and clients.
• Source gifts and manage ordering, personalization, shipping, and delivery.
• Track gifting budgets, recipient information, orders, and vendors.
• Anticipate needs and drive tasks through completion.

Connaissances

Administrative support

Organization

Communication

Ownership

Research

Independence

Discretion

Description du poste

RemoteJobsOne is seeking a proactive Virtual Assistant for a fully remote role based in Belgium. You will support day-to-day operations across a distributed team and own key administrative tasks with initiative and accuracy.

Responsibilities include scheduling, research, onboarding, gifting, vendor coordination, and maintaining internal records—all while maintaining high standards of discretion and reliability in a fast-moving environment.