RECEPTIONIST – 80% PART-TIME (LIEGE, BELGIUM)

Gaming1; Luik; Sur place; EUR 18 000 - 25 000; Temps partiel

Résumé du poste

Gaming1 is seeking a Part-Time Receptionist to cover 31.2 hours per week (Monday to Friday). You will be the first point of contact, greeting visitors, handling calls, and supporting day-to-day reception activities.

You will manage mail, coordinate with fleet/HR for keys, maintain meeting rooms, process office supplies, and assist HR and events teams as needed. Fluency in French and at least B2 English, plus proficient MS Office, are required.

Qualifications

• Bachelor-like administrative background preferred or similar training.
• Proactive, organized and able to multitask in a fast-paced environment.
• Fluent French and good English communication are essential.

Responsabilités

• Greet visitors and employees in person and by phone, providing a professional experience.
• Manage the reception inbox and handle internal/external requests promptly.
• Receive and sort mail and packages; coordinate with carriers for tracking.
• Oversee vehicle fleet related duties and coordinate with Fleet/HR teams.
• Keep reception areas and meeting rooms clean, presentable and well-supplied.
• Handle office supply orders and restocking of beverages and light refreshments.
• Provide admin support: bookings, printing, distribution of documents, gifts.
• Collaborate with HR and events teams for ad-hoc support and events.
• Identify and implement improvements to reception procedures and workflows.

Connaissances

French (fluent)

English (B2)

Organized

Customer service mindset

Presentation skills

Team player

Strong communication

Formation

Management Assistant qualification

Outils

Microsoft Office

Outlook

Word

Excel

Description du poste

Gaming1 is looking for a Part-Time Receptionist – 31.2 Hours per Week (Monday to Friday)

As the first point of contact and the face of the company, you will play a key role in welcoming visitors, coordinating activities, and ensuring the smooth day-to-day running of the reception area.

YOUR ROLE

• Welcome visitors, partners, and employees in person and by telephone, ensuring a professional and positive experience through check-in, badge management, directions, refreshments, and message follow-up;
• Manage the reception inbox and ensure that internal and external requests are handled promptly and efficiently;
• Receive, sort, and track incoming and outgoing mail and parcels via Bpost, DHL, FedEx, UPS, and other providers; maintain tracking records and handle all related communications;
• Act as the point of contact for vehicle fleet management, including keys, documentation, vehicle check-ins and check-outs, and coordination with the Fleet and HR teams, as well as for selected external partners;
• Ensure that the reception areas and ground-floor meeting rooms are well maintained and presentable, including cleanliness, preparation, equipment, and availability;
• Manage orders and restocking for office supplies, beverages, coffee, and light refreshments, including sandwiches, fruit, and occasional orders;
• Provide administrative and logistical support, including hotel and transfer bookings, printing, mailings, employee gifts, badges, and internal documents;
• Work closely with various departments and provide occasional support to teams such as HR and internal events;
• Identify opportunities to continuously improve reception procedures and logistical workflows.

YOUR PROFILE

• You are organized and administratively minded, with the ability to manage multiple tasks simultaneously and prioritize effectively;
• Ideally, you hold a qualification in an administrative field, such as Management Assistant, and have initial experience in a similar position through an internship, student job, temporary assignment, or comparable role;
• You have an excellent command of French, both spoken and written, and a B2 level of English;
• You are proficient in standard office software and the Microsoft Office suite, including Outlook, Word, and Excel;
• You have excellent presentation skills and a strong customer-service mindset;
• You are thorough, reliable, discreet, and flexible;
• You have strong interpersonal skills and communicate clearly, both verbally and in writing;
• You have a solution-oriented mindset and can remain calm and handle unexpected situations effectively;
• You are independent, responsive, highly organized, and attentive to detail;
• You are a team player with a proactive and positive attitude.