Quality Process Support

Actalent; Geel; On-site; EUR 28,000 - 36,000; Full time

Job summary

Actalent in Belgium is seeking an entry-level operational and administrative support specialist to assist with gap assessment and document management processes. You will use Excel and TruVault to support data entry, tracking, and verification.

This role focuses on supporting the document management process, uploading procedures, coordinating with Local Process Owners, and maintaining an accurate Excel tracker in a GMP-regulated environment.

Qualifications

• Entry-level role supporting gap assessments and document control.
• Experience in pharmaceutical or regulated environments is a plus.
• Strong Excel skills with ability to run trackers and reports.
• Familiarity with document control and Good Documentation Practices.
• Basic Word formatting and template creation helpful.
• Experience with TruVault or a similar DMS is preferred.

Responsibilities

• Support for the document management process in TruVault
• Uploading procedures and performing administrative reviews in TruVault
• Managing and following up on the gap assessment mailbox
• Identify or confirm the correct Local Process Owner (LPO) and contact the relevant stakeholders
• Correct management and complete filling of the Excel tracker
• Monitoring deadlines and following up on outstanding actions in a timely manner
• Conducting an initial substantive screening of gap assessments

Skills

Excel

Document management

Tools

TruVault

PDF tools

Job description

If you are looking for an entry level opportunity where you can provide operational and administrative support for the gap assessment and document management processes, and you have experience with Excel and TruVault, this opportunity is perfect for you!

Responsibilities

• Support for the document management process in TruVault
• Uploading procedures and performing administrative reviews in TruVault
• Managing and following up on the gap assessment mailbox
• Identify or confirm the correct Local Process Owner (LPO) and contact the relevant stakeholders
• Correct management and complete filling of the Excel tracker
• Monitoring deadlines and following up on outstanding actions in a timely manner
• Conducting an initial substantive screening of gap assessments for common, previously identified errors

Requirements

• Experience within a pharmaceutical, quality-oriented, GMP, or other regulated environment
• Basic knowledge of document control and Good Documentation Practices
• Microsoft Excel: basic use of trackers, filters, and running pre-configured, automated reports
• Microsoft Word: document formatting and template creation
• PDF tools: creation and maintenance of electronic templates
• TruVault or a similar electronic document management system

*Please note that we can only consider EU/Schengen applications, or valid Swiss permit.