QA Specialist Quality Systems Training and Documentation

MindCapture BV; Belgique; Remote; EUR 42,000 - 62,000; Full time

Benefits offered by this job

Meal vouchers

Eco vouchers

Health insurance

Group insurance

Net expense allowance

Company car with charging or fuel card

Job summary

MindCapture BV is seeking a QA Specialist for Quality Systems, Training and Documentation to join our client on site in Belgium. You will manage controlled documents, training records and GMP compliance initiatives, acting as a key contact for document management and learning systems.

You will collaborate with QA and operations to ensure accuracy, audit readiness and continuous improvement, while delivering training and system support across quality platforms.

Qualifications

• Bachelor’s degree in Life Sciences or equivalent.
• 1 to 3 years of experience within a pharmaceutical environment.
• Documentation management: maintain accurate records and procedures.
• Quality Systems: work with electronic document and learning management systems.
• Organisational skills: manage multiple administrative activities.
• Accuracy and Attention to Detail: maintain complete documentation.
• Flexibility: adapt to changing priorities and requirements.
• English proficiency: strong written and spoken English.
• GMP knowledge: familiarity a plus.
• Dutch language: knowledge a plus.

Responsibilities

• Take ownership of quality documentation and training administration.
• Coordinate the lifecycle of controlled documents and periodic reviews.
• Act as business administrator for electronic document management systems.
• Review procedures for GMP compliance and internal standards.
• Manage quality records, test records, reports and archives.
• Maintain training files and learning management system records.
• Monitor training completion and comply with GMP training requirements.
• Provide system support and end-user training for quality platforms.
• Identify issues and collaborate on improvements to training processes.
• Support audits, inspections and CAPA-related activities.

Skills

Life Sciences degree

Pharma experience

Document management

Quality systems

Organisational skills

Attention to detail

Flexibility

English proficiency

GMP knowledge

Dutch language

Education

Bachelor’s degree Life Sciences

Job description

Jobs / QA Specialist Quality Systems Training and Documentation

QA Specialist Quality Systems Training and Documentation

At MindCapture you are not just starting a new role. You are joining a community that invests in your development and gives you the opportunity to grow in a meaningful technical career within healthcare.

You can count on:

• A competitive salary with a full benefits package including meal vouchers, eco vouchers, health insurance, group insurance, net expense allowance and a company car with charging or fuel card
• Personal growth support with tailored training and clear career development
• A stable environment where your technical skills directly contribute to improved patient care
• The chance to work with high tech diagnostic systems at top tier healthcare institutions
• A warm and collaborative culture focused on trust, ownership and long term impact

In this role, you will work with our client to ensure the effective management of controlled documents, quality records and employee training activities. You will act as a key contact for document management and learning management systems, providing administrative support, user training and system expertise. You will also contribute to GMP compliance, audit readiness and continuous improvement initiatives while collaborating with quality assurance teams and operational departments.

Key responsibilities

As a QA Specialist, you will take ownership of quality documentation and training administration while ensuring compliance with applicable procedures and regulatory requirements.

• Document Management: Coordinate the lifecycle of controlled documents, including document creation, formatting, review, approval and periodic review activities.
• Quality Systems Administration: Act as a business administrator for electronic document management systems, ensuring accurate workflows, timely document effectiveness and appropriate user access.
• Documentation Compliance: Review procedures and controlled documents for compliance with GMP regulations, internal standards and applicable quality requirements.
• Records Management and Archiving: Manage the issuance, retrieval and long term archiving of quality records, including test records, reports, logbooks and obsolete documents.
• Training Administration: Maintain employee training files, training records and training plans within the learning management system, ensuring accuracy and completeness.
• Training Compliance Monitoring: Monitor training completion, manage overdue GMP training assessments and maintain relevant training documentation for employees, temporary staff and contractors.
• System Support and User Training: Provide user support, organise system training, resolve operational questions and coordinate access requests for quality and learning management systems.
• Continuous Improvement: Identify system issues, recommend improvements and collaborate with relevant stakeholders to optimise documentation and training processes.
• GMP Compliance: Promote quality awareness, ensure adherence to applicable GMP procedures and report incidents or deviations in accordance with established processes.
• Audit and Inspection Support: Assist with preparation and documentation activities for internal audits, regulatory inspections and other quality compliance assessments.

Required competences & skills

• Education: Bachelor’s degree in Life Sciences or an equivalent combination of education and relevant professional experience.
• Professional Experience: 1 to 3 years of experience within a pharmaceutical environment.
• Documentation Management: Ability to manage controlled documentation, maintain accurate records and follow established quality procedures.
• Quality Systems: Ability to work with electronic document management systems and learning management systems.
• Organisational Skills: Strong organisational capabilities with the ability to manage multiple administrative activities and meet deadlines.
• Accuracy and Attention to Detail: Ability to work precisely, maintain complete documentation and consistently follow established procedures.
• Flexibility: Adaptable approach to changing priorities and operational requirements.
• English Proficiency: Good written and spoken English, including the ability to read, understand and prepare professional documentation.
• GMP Knowledge: Familiarity with GMP regulations and pharmaceutical quality requirements is a plus.
• Dutch Language: Knowledge of Dutch for communication with local stakeholders is a plus.

Quality & Compliance Antwerp Medior At MindCapture as consultant

About this application

This opportunity is offered through MindCapture as a consultancy role with strong day to day ownership. You will be placed on site with our client.

MindCapture supports you throughout your assignment with clear onboarding, regular follow up and access to learning opportunities. You will have a dedicated point of contact, transparent communication and support to help you deliver impact in a structured way.

Job Contact – Talent & Business Team

Our Talent & Business Managers combine a deep understanding of our clients’ needs with a sharp eye for talent. Their focus is on creating meaningful and sustainable matches, always keeping both the role and the candidate in mind.

When a potential match is identified, one of our T&B colleagues may reach out to answer your questions, share additional context about the role and discuss possible next steps together, with clarity and transparency throughout the process.

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