Project Management Officer

Asenium Consulting; Brussel Hoofdstad; Hybrid; EUR 65,000 - 85,000; Full time

Job summary

Asenium Consulting seeks a proactive PMO to support a multi-workstream programme in Belgium. You will track deliverables, maintain RAID logs and coordinate cross-team activities, acting as the central coordination point for day-to-day programme matters.

Ideal candidates have 2+ years in PMO/coordination, strong English and Dutch or French, and solid MS Office skills. The role combines on-site and remote work in a hybrid setup.

Qualifications

• At least 2 years of experience as a PMO or project coordinator.
• Experience coordinating cross-functional stakeholders in a project environment.
• Hands-on experience maintaining RAID logs and driving actions to closure.
• Experience preparing status reports and dashboards for management or steering-committee level.
• Proficiency in Microsoft Office for reporting and presentation purposes.
• Strong organisational and planning skills with attention to detail.
• Fluent in English and Dutch or French.
• Ability to work independently and stay aligned with programme objectives.
• Assertive and diplomatic approach with proactive issue escalation.
• Strong stakeholder-management and relationship-building skills.
• Structured, proactive and solution-oriented mindset.
• Calm under pressure while managing multiple priorities.

Responsibilities

• Track deliverables, milestones and deadlines across multiple workstreams.
• Follow up with action owners to ensure commitments are delivered on time.
• Maintain and update RAID logs, ensuring items closure.
• Organise and facilitate recurring project meetings and steering committees.
• Prepare meeting agendas, minutes and follow-up actions.
• Escalate blockers and delays to Programme Manager or Sponsor when needed.
• Coordinate cross-team dependencies and handovers between workstreams.
• Monitor adherence to the programme plan and timelines; support corrective actions.
• Support resource planning and tracking with team leads.
• Prepare status reports and dashboards for management audiences.
• Ensure consistent documentation, templates and governance processes.
• Build effective relationships with stakeholders for input and sign-offs.
• Act as central point of contact for day-to-day coordination.

Skills

PMO experience

Cross-functional coordination

RAID logs

Status reports

MS Office

Organisational skills

English & Dutch/French

Independent working

Stakeholder management

Problem solving

Prioritisation under pressure

Education

Master's degree or equivalent experience

Tools

Visio

BPMN

Job description

Languages: Strong written and spoken English, as well as Dutch or French

Experience: Minimum 2 years of relevant experience

Context

We are looking for a proactive and well-organised Project Management Officer (PMO) to support a multi-workstream programme.

In this role, you will help ensure that commitments, deliverables, milestones and dependencies are followed up effectively across the programme. You will act as a central coordination point for day-to-day activities, working closely with stakeholders to keep planning on track, identify risks early and ensure actions are completed on time.

Responsibilities

• Track deliverables, milestones and deadlines across multiple workstreams.
• Proactively follow up with action owners to ensure commitments are delivered on time.
• Maintain and update action, decision, risk and issue logs (RAID logs), ensuring outstanding items are followed through to closure.
• Organise and facilitate recurring project meetings, working groups and steering committees.
• Prepare meeting agendas, minutes and follow-up actions.
• Escalate blockers, delays and unresponsive stakeholders to the Programme Manager or Sponsor when needed.
• Coordinate cross-team dependencies and ensure timely handovers between workstreams.
• Monitor adherence to the programme plan and timeline, identify deviations early and support corrective actions.
• Support resource planning and tracking, including follow-up with team leads on capacity and availability.
• Prepare status reports and dashboards for management and steering-committee audiences.
• Ensure the consistent use of programme documentation, templates and governance processes.
• Build effective working relationships with stakeholders to obtain timely input, sign-offs and deliverables.
• Act as the central point of contact for day-to-day programme-coordination matters.

Required Skills and Experience

• At least 2 years of experience as a PMO, Project Coordinator or in a similar project/programme-support role.
• Experience coordinating cross-functional stakeholders in a project or programme environment.
• Hands-on experience maintaining RAID logs and driving actions, risks, issues and decisions through to closure.
• Experience preparing status reports and dashboards for management or steering-committee level.
• Proficiency in Microsoft Office, particularly for reporting, tracking and presentation purposes.
• Strong organisational and planning skills, with excellent attention to detail.
• Strong written and verbal communication skills in English and Dutch or French.
• Ability to work independently, take ownership and remain aligned with broader programme objectives.
• Assertive and diplomatic approach, with the confidence to follow up persistently and escalat[e] issues when deadlines are at risk.
• Strong stakeholder-management and relationship-building skills.
• Structured, proactive and solution-oriented mindset.
• Ability to remain calm and effective under pressure while managing multiple priorities.

Nice to Have

• Exposure to Agile/Scrum ways of working.
• Experience supporting large-scale, multi-workstream transformation programmes.
• Basic knowledge of process-modelling tools and notations, such as BPMN or Visio.
• Master’s degree, or equivalent professional experience.

Working Conditions

• Hybrid working model: 50% on-site and 50% remote.