Project Management Officer

ThoughtLabs Belgium; Brussel; Sur place; EUR 42 000 - 60 000; Plein temps

Résumé du poste

ThoughtLabs Belgium is seeking a Program Management Officer to oversee multiple programs and projects, ensuring timely status reporting and alignment with overall planning.

The role requires coordinating risk management, setting up task and document management systems, and supporting Steering Committee meetings with a focus on delivering quality deliverables while meeting deadlines. Fluency in English and Dutch or French is essential.

Qualifications

• Experience of at least 2 years in project support.
• Knowledge of Elia and the energy sector is a plus.
• Fluent in Dutch and/or French with excellent English (spoken and written).
• Well organized, autonomous and able to meet deadlines.
• Pro-active, impact-focused and collaborative in a project team.

Responsabilités

• Active coordination and monitoring of several programs and projects with status reporting to senior management.
• Set up systems for status reporting, monitoring of projects regarding planning, progress, budget, resources, and follow-up.

Connaissances

Project coordination

Reporting

Risk awareness

Team collaboration

Description du poste

Languages: French or Dutch are Mandatory

Note: Only for EU Citizens

Activities that fall into the responsibilities of the Program Management Officer, or where support is expected:

• Active coordination and monitoring of several programs and its different projects and initiatives and status reporting for reporting to senior management:
• Setting up a system for status reporting and monitoring of individual projects and initiatives regarding planning, progress, budget, resources, … and following-up projects afterwards. This implies acquiring (high level) basic knowledge of the context.
• Translate project statuses and reporting to overall program status monitoring and reporting
• Setting up and monitoring risk management (at program level + streams), identifying risks and reporting on them.
• Recurring reporting to Program Manager(s)
• Ensuring alignment between streams towards same goals and in line with overall planning, and coordinating interface management
• Setting up a system for task management and follow-up on (sub-)tasks
• Setting up and managing works and document management environment, e.g. SharePoint, Teams, …
• Quality control and general stream leader support, by ensuring quality of deliverables, proper validation, communication and archiving
• Planning, preparation and consolidation of Steering Committee meetings, stream-specific meetings and other ad-hoc meetings
• Follow-up of stakeholder management and (internal) communication

Requirements:

• Experience of at least 2 years in project support, former experience within Elia is a plus
• Knowledge of Elia and the energy sector
• Fluent in Dutch and or French with an excellent knowledge of English (both spoken and written)
• Well organized
• Autonomous and capable to manage and respect deadlines
• Pro-active and impact-focused, being able to prioritize
• Collaborative mindset, works well in a (project) team setting