Professional Immersion (CIP) - L&D Support Administrator

Médecins Sans Frontières Belgium; Brussel Hoofdstad; Sur place; EUR 12 000 - 18 000; Plein temps

Avantages offerts par ce poste

Professional immersion agreement

Résumé du poste

Médecins Sans Frontières Belgium is seeking a Professional Immersion L&D Support Administrator to support the People Development Hub in Brussels. You will assist in organizing staff learning initiatives, orient learners to suitable learning solutions, and manage administrative tasks for international learning events.

Based in Brussels, you will work under the supervision of LnD Team Leaders, contribute to carbon footprint monitoring, maintain the intranet course catalogue, and ensure smooth

Qualifications

• Planning and organizational skills are required.

Responsabilités

• Provide administrative follow-up for learning initiatives.
• Orient learners to the most appropriate learning solutions.
• Launch applications for learning events and update intranet announcements.
• Coordinate visa arrangements and manage participant data in HR systems.
• Support carbon footprint monitoring related to learning events.

Connaissances

Planning and organization

Analytical spirit

Adaptability and initiative

Teamwork and collaboration

Quick learner

Office 365 proficiency

Outils

Office 365

MS Forms

OneDrive

SharePoint

Description du poste

Professional Immersion (CIP) - L&D Support Administrator

Médecins Sans Frontières (MSF) is an international humanitarian aid organization that provides assistance in more than 70 countries to populations in distress, to victims of natural or manmade disasters and to victims of armed conflicts, without discrimination and irrespective of origin, religion, creed or political affiliation.

Professional Immersion - L&D Support Administrator (f/x/m) – Brussels – MSF Belgium

Only candidates residing in Belgium with a valid Belgian work permit are eligible to apply

CONTEXT

Within the HR department of MSF Operational Center of Brussels (OCB), the People Development Hub aims to develop MSF’s people working globally, so they have the capacity and capabilities to meet MSF’s operational needs and objectives. The People Development Hub is currently looking for an L&D Support Administratorto support programme training initiatives.

As the L&D Support Administrator, you will assist the L&D Support administrators to provide adequate, continuous and sustainable support for our staff learning and development needs. You play a key role by providing administrative support to those involved in learning activities as well as facilitating access to those learning solutions. You also follow some specific projects and/or initiatives in line with this vision. You will work under the direct supervision of the LnD Support Team Leader and LnD Administrators, in the LnD Support and Deployment team.

MAIN RESPONSIBILITIES

L&D Support administrator

You support the administrative follow-up of learning initiatives organized by MSF. You will orient the learner towards to most appropriate learning solution.

Manage the launching of applications for Learning events.

Update Intranet announcement.

Create Application Form in MS Forms.

Prepare for the Selection Committee for International Learning Events.

Screen applications

Compile a list of applicants for Selection Committee.

Provide administrative support for participants in international learning events:

Send event announcements to the relevant target groups

Coordinate visa arrangements by drafting the appropriate documents based on each applicant’s situation

Ensure participant data is accurately entered into the HR database

Carbon Footprint Monitoring

In collaboration with the Carbon and Environment Data Strategist, assist in calculating the L&D carbon footprint

Contribute written content on efforts made to reduce the carbon footprint

Facilitate access to the learning offer for all staff

Ensure regular communication on the learning offer

Develop and maintain the course catalogue on the intranet for Medical and Operational learning events

Other activities

Participate in LnD Support Team meetings and others as needed

Take on specific dossiers linked to your interest and that of the unit

Additional tasks linked to the People Development Hub might be proposed and developed

REQUIREMENTS

Education & Experience

Planning and organization

Analytical spirit

Ability to adapt and to demonstrate initiative

Teamwork with strong collaborative skills

Quick learner

Excellent knowledge of the Office 365 package (including Forms, Onedrive, Sharepoint)

Languages

Proficiency in French and English, both written & spoken is mandatory

CONDITIONS

Expected starting date: As soon as possible

Location: Brussels (Belgium)

• Contract type*: Professional Immersion Agreement(Convention d’Immersion Professionelle / Beroepsinlevingsstage ) – Full time
  *Professional immersion agreement for young job seekers that entitles you to an allowance (Convention d’immersion professionnelle / Beroepsinlevingsstage). This agreement is a work placement agreement concluded on a voluntary basis between you and your employer

Contract Duration: 6 months

Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment

• Adhere to the MSF Behavioral Commitments

Deadline for applications: 31st of August 2026

MSF values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.