L&D Support Administrator (CIP)

Médecins Sans Frontières Belgium; Brussel; Sur place; EUR 13 392 - 20 088; Plein temps

Résumé du poste

Médecins Sans Frontières Belgium in Brussels seeks an L&D Support Administrator to assist with administrative follow-up of learning initiatives and to provide ongoing support for staff learning. You will help learners access learning solutions, coordinate events, and maintain the intranet course catalogue.

You will work under the LnD Support Team Leader, handling event applications, preparing selection materials, visa coordination, and data entry into HR systems, while contributing to carbon

Qualifications

• Planning and organization
• Analytical spirit
• Ability to adapt and to demonstrate initiative
• Teamwork with strong collaborative skills
• Quick learner
• Excellent knowledge of the Office 365 package (including Forms, Onedrive, Sharepoint)

Responsabilités

• Assist the L&D Support administrators to provide adequate, continuous and sustainable support for staff learning and development needs.
• Provide administrative support for learning activities and facilitate access to learning solutions.
• Support the administrative follow-up of learning initiatives organized by MSF and orient learners toward the most appropriate learning solution.
• Manage the launching of applications for Learning events.
• Update intranet announcements and Create Application Forms in MS Forms.
• Prepare for the Selection Committee for International Learning Events and screen applications.
• Coordinate visa arrangements and ensure participant data is entered into the HR database.
• Contribute to carbon footprint monitoring and assist in calculating the L&D carbon footprint.
• Develop and maintain the course catalogue on the intranet for Medical and Operational learning events.

Connaissances

Planning and organization

Analytical spirit

Initiative

Teamwork

Quick learner

Office 365

Outils

Office 365

Description du poste

Within the HR department of MSF Operational Center of Brussels (OCB), the People Development Hub aims to develop MSF’s people working globally, so they have the capacity and capabilities to meet MSF’s operational needs and objectives. The People Development Hub is currently looking for an L&D Support Administrator to support programme training initiatives.

As the L&D Support Administrator, you will assist the L&D Support administrators to provide adequate, continuous and sustainable support for our staff learning and development needs. You play a key role by providing administrative support to those involved in learning activities as well as facilitating access to those learning solutions. You also follow some specific projects and/or initiatives in line with this vision. You will work under the direct supervision of the LnD Support Team Leader and LnD Administrators, in the LnD Support and Deployment team.

MAIN RESPONSIBILITIES

L&D Support administrator

You support the administrative follow-up of learning initiatives organized by MSF. You will orient the learner towards to most appropriate learning solution.

• Manage the launching of applications for Learning events.
• Update Intranet announcement.
• Create Application Form in MS Forms.
• Prepare for the Selection Committee for International Learning Events.
• Screen applications
• Compile a list of applicants for Selection Committee.
• Provide administrative support for participants in international learning events:
• Send event announcements to the relevant target groups
• Coordinate visa arrangements by drafting the appropriate documents based on each applicant’s situation
• Ensure participant data is accurately entered into the HR database
• Carbon Footprint Monitoring
• In collaboration with the Carbon and Environment Data Strategist, assist in calculating the L&D carbon footprint
• Contribute written content on efforts made to reduce the carbon footprint
• Facilitate access to the learning offer for all staff
• Ensure regular communication on the learning offer
• Develop and maintain the course catalogue on the intranet for Medical and Operational learning events
• Other activities
• Participate in LnD Support Team meetings and others as needed
• Take on specific dossiers linked to your interest and that of the unit
• Additional tasks linked to the People Development Hub might be proposed and developed

REQUIREMENTS

Education & Experience

• Planning and organization
• Analytical spirit
• Ability to adapt and to demonstrate initiative
• Teamwork with strong collaborative skills
• Quick learner
• Excellent knowledge of the Office 365 package (including Forms, Onedrive, Sharepoint)

Languages

• Proficiency in French and English, both written & spoken is mandatory

CONDITIONS

Professional immersion agreement for young job seekers that entitles you to an allowance (Convention d’immersion professionelle / Beroepsinlevingsstage). This agreement is a work placement agreement concluded on a voluntary basis between you and your employer

• Expected starting date: As soon as possible
• Location : Brussels (Belgium)
• Contract type*: Professional Immersion Agreement(Convention d’Immersion Professionelle / Beroepsinlevingsstage) – Full time
• Contract Duration : 6 months
• Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment
• Adhere to the MSF Behavioral Commitments

Only shortlisted candidates will be contacted.

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