Procurement & P2P Specialist

Alpha Trains Luxembourg S.à r.l.; Antwerpen; On-site; EUR 40,000 - 60,000; Full time

Benefits offered by this job

Bike leasing options

Insurance package

Annual company offsites

Town hall meetings

Job summary

Alpha Trains Luxembourg S.à r.l. is seeking a Procurement Administrator to manage PO creation, approvals, and procure-to-pay coordination from Antwerp. You will ensure accurate master data and timely processing, while supporting data quality and compliance across purchasing activities.

The role requires strong admin skills, English fluency, and a detail-oriented mindset; knowledge of Dynamics 365 is a plus. German language is a bonus.

Qualifications

• Commercial training or an equivalent qualification, ideally with a Bachelor's degree in Business Administration or a related field
• Good understanding of accounting principles and VAT, with an interest in purchasing and finance processes
• Experience with Microsoft Dynamics 365 Finance & Operations is a plus
• Strong administrative and organizational skills, with a structured and detail-oriented approach
• High level of accuracy and commitment to data quality and process discipline
• Analytical mindset and ability to identify and resolve discrepancies or deviations
• Strong communication skills and ability to collaborate with different departments and accounting
• Strong MS Office skills and comfort with digital systems
• Fluency in English is required; some German is a bonus

Responsibilities

• Create, update and maintain purchase orders in Microsoft Dynamics 365 Finance & Operations
• Support and monitor approval workflows through required steps
• Coordinate procure-to-pay processes with departments and accounting
• Assist with three-way matching of PO, receipts and invoices
• Maintain supplier and master data incl. payment and delivery terms
• Monitor open POs and delivery status; follow up on outstanding items
• Ensure data meets internal standards and policies; help resolve deviations
• Identify opportunities to improve purchasing administration processes

Skills

MS Office

Analytical mindset

Data quality

Administrative skills

Communication

Fluent English

German (bonus)

Education

Bachelor's degree in Business Administration

Commercial training or equivalent qualification

Tools

Microsoft Dynamics 365 Finance & Operations

Job description

Alpha Trains Luxembourg S.à r.l. is seeking a Procurement Administrator to manage PO creation, approvals, and procure-to-pay coordination from Antwerp. You will ensure accurate master data and timely processing, while supporting data quality and compliance across purchasing activities.

The role requires strong admin skills, English fluency, and a detail-oriented mindset; knowledge of Dynamics 365 is a plus. German language is a bonus.