Procurement Excellence Officer - Transformation Project

EPSA; Brussel Hoofdstad; On-site; EUR 90,000 - 130,000; Full time

Job summary

EPSA is seeking an experienced Procurement Excellence Officer to lead a strategic Procure-to-Pay (P2P) transformation program. You will serve as a procurement SME, define end-to-end processes, and coordinate across Procurement, Finance, IT, and external providers to ensure a successful rollout and continuous improvement.

The role requires strong process analysis and governance capabilities, plus hands-on experience with P2P platforms and change management to drive adoption and business impact.

Qualifications

• Minimum 5 years of relevant experience in Procurement, Procurement Excellence, Procurement Transformation, or Procurement Operations.

Responsibilities

• Act as the Procurement SME within the project team.

Skills

Procurement

Process analysis

Process modelling

Process documentation

Stakeholder management

Governance

Change management

Workshop facilitation

Tools

Coupa

SAP Ariba

Ivalua

Oracle

Adfinity

Job description

Our client is seeking an experienced Procurement Excellence Officer to support the implementation of a strategic Procure-to-Pay (P2P) transformation program.

In this role, you will act as the Procurement Subject Matter Expert (SME), process architect, and key liaison between Procurement, Finance, Business stakeholders, IT teams, and external solution providers. You will play a pivotal role throughout the full project lifecycle, from procurement and vendor selection to implementation, adoption, and continuous improvement.

This assignment is ideal for a procurement professional who combines strong operational expertise with transformation experience and a passion for process excellence.

Key Responsibilities :

Procurement Transformation & P2P Implementation

• Act as the Procurement SME within the project team.
• Translate business requirements into efficient, compliant, and future-proof procurement processes and system configurations.
• Support the implementation of the selected P2P solution and ensure alignment with procurement best practices.
• Assist in preparing and refining functional and operational requirements.
• Define evaluation methodologies and vendor assessment criteria.
• Evaluate supplier proposals and contribute to vendor selection activities.
• Prepare documentation and recommendations to support decision-making processes.

Process Analysis & Design

• Review and assess current procurement processes.
• Identify optimization opportunities and efficiency improvements.
• Design and document standardized end-to-end procurement processes, including:
• Purchase Requisitions
• Strategic Sourcing
• Contract Management
• Approval Workflows

Process Documentation & Governance

• Develop detailed process documentation using Visio or similar process modelling tools.
• Define roles, responsibilities, controls, governance models, escalation mechanisms, and compliance requirements.
• Establish a sustainable procurement operating framework.

Procurement Manual Development

• Create and maintain a comprehensive Procurement Manual including:
• Work instructions
• RACI matrices
• Governance structures
• Compliance guidelines
• Standard templates
• User guidance for the new P2P platform

Change Management & Adoption

• Support workshops, testing activities, User Acceptance Testing (UAT), and training sessions.
• Contribute to change management initiatives and end-user adoption.
• Help strengthen and professionalize the procurement function through process standardization and data-driven practices.

Profile

• Minimum 5 years of relevant experience in Procurement, Procurement Excellence, Procurement Transformation, or Procurement Operations.
• Proven experience implementing Procure-to-Pay (P2P) platforms such as:
• Coupa
• SAP Ariba
• Ivalua
• Oracle
• Adfinity
• or equivalent solutions.
• Strong expertise in process analysis, process modelling, and process documentation.
• Experience working in complex stakeholder environments and transformation programs.
• Knowledge of public procurement, regulated purchasing environments, or public sector procurement is considered a strong asset.
• Excellent communication and stakeholder management skills.
• Hands-on approach with a strong focus on governance, operational excellence, and change management.
• Comfortable facilitating workshops and interacting with senior stakeholders.

What We're Looking For

We are seeking a consultant who can combine strategic thinking with operational execution, bringing structure, governance, and best practices to a major procurement transformation initiative. The successful candidate will be instrumental in helping the organization modernize its procurement processes and successfully deploy a new P2P ecosystem.