Administrative Assistant

UNIQUE; Sint-Joost-ten-Node; On-site; EUR 26,000 - 38,000; Full time

Job summary

UNIQUE in Brussels is seeking a trilingual Administrative Assistant to be the seamless link between teams, clients and leaders, elevating communication, efficiency and collaboration across every area.

Responsibilities include document management, updating the contact database, editing and managing office floorplans; coordinating meetings and events; and providing reception backup on the second floor during lunch breaks, holidays and receptionist absences, and on the first floor during client

Responsibilities

• Document & Information Management: Create, format and refine documents and timesheets with accuracy and attention to detail.
• Document & Information Management: Update and maintain the contact database to ensure flawless information flow.
• Document & Information Management: Edit and manage office floorplans when needed.
• Meetings & Events Coordination: Organize meetings and conference calls, ensuring smooth logistics from start to finish.
• Meetings & Events Coordination: Provide support for both internal and external events, contributing to their seamless execution.
• Reception Support: Act as backup for reception on the second floor during lunch breaks, holidays and receptionist absences; on the first floor during client meetings.

Job description

As a trilingual Administrative Assistant, you are the seamless link between teams, clients and leaders — elevating communication, efficiency and collaboration across every

Document & Information Management

• Create, format and refine documents and timesheets with accuracy and attention to detail.
• Update and maintain the contact database to ensure flawless information flow.
• Edit and manage office floorplans when needed.

Meetings & Events Coordination

• Organize meetings and conference calls, ensuring smooth logistics from start to finish.
• Provide support for both internal and external events, contributing to their seamless execution.

Reception Support

• Act as backup for reception: Second floor: during lunch breaks, holidays and receptionist absences. First floor: during client meetings.