On-Site Plant Admin & Records Specialist

Ball Corporation; Genk; On-site; EUR 41,000 - 59,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Pension plan

Meal voucher

Eco-voucher

Employee assistance program

Job summary

Ball Corporation is seeking a Plant Admin to provide administrative and operational support at our Genk plant. You will maintain records, coordinate HR-related tasks, and prepare reports for leadership while ensuring audit-ready documentation and regulatory compliance.

The role involves coordinating meetings, training, and plant-wide events, managing communications, and supporting multiple departments in a fast-paced manufacturing environment.

Qualifications

• Minimum 3 years of experience in an administrative role supporting multiple departments or stakeholders.
• Experience in manufacturing, industrial, or FMCG environment preferred.
• Strong organizational, multitasking, and time management skills.
• High attention to detail with ability to maintain accurate records and data.
• Strong written and verbal communication skills.
• Ability to manage confidential information with discretion.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Familiarity with HR systems, time and attendance tools, or ERP systems preferred.

Responsibilities

• Provide administrative support across plant functions including HR, Finance, Production, Quality, Engineering, and EHS.
• Maintain accurate records, documentation, and databases in compliance with company standards and policies.
• Support time and attendance systems and assist with HR-related administrative processes.
• Coordinate meetings, training programs, and plant-wide events including employee engagement initiatives.
• Prepare reports, presentations, and communication materials for leadership and cross-functional teams.
• Manage internal plant communications including noticeboards, newsletters, and required postings.
• Support plant leadership with scheduling, correspondence, and coordination tasks.
• Handle employee queries and direct them to appropriate stakeholders.
• Ensure documentation is audit-ready and compliant with record retention and regulatory requirements.
• Assist with safety documentation, training coordination, and compliance activities.
• Track and update data across various plant systems including HR, safety, and production metrics.
• Identify and implement improvements to administrative processes.
• Collaborate with internal teams and external vendors to support day-to-day plant operations.

Skills

Organizational skills

Multitasking

Attention to detail

Communication

Discretion with confidential info

Tools

MS Office

HR systems

ERP systems

Job description

Ball Corporation is seeking a Plant Admin to provide administrative and operational support at our Genk plant. You will maintain records, coordinate HR-related tasks, and prepare reports for leadership while ensuring audit-ready documentation and regulatory compliance.

The role involves coordinating meetings, training, and plant-wide events, managing communications, and supporting multiple departments in a fast-paced manufacturing environment.