Office Manager / Team Assistant (Part-Time)

ERM; Brussel; Sur place; EUR 20 088 - 26 784; Temps partiel

Résumé du poste

ERM is seeking a part-time Office Manager / Team Assistant for our Brussels office to ensure smooth daily operations and support to the local team.

You will handle facilities, IT liaison, meeting logistics, and coordinate with Antwerp; fluency in French and English is essential, Dutch a plus. This role emphasizes a hands-on, proactive, service-oriented approach in a multi-location environment.

Qualifications

• Experience in office management or executive assistance is preferred.
• Fluency in English and French; Dutch a plus.
• Strong organizational and multitasking abilities.

Responsabilités

• Be the first point of contact for local IT issues and coordinate facilities.
• Manage day-to-day office operations including facilities, supplies, safety, and mail.
• Oversee access control, parking, mail handling and vendor management.
• Coordinate meeting rooms, desk bookings and visitor management.
• Support onboarding/offboarding logistics and sustainability data collection.
• Assist with travel bookings and team planning.
• Provide administrative support to projects (report formatting, data entry, invoicing).
• Act as backup for office/IT support and collaborate with Antwerp Office Manager.

Connaissances

Stress-resilient

Flexible

Problem solver

Multitask

Organizational skills

Team coordination

Description du poste

ERM is looking for a part‑time Office Manager / Team Assistant at our Brussels office.

Responsibilities:

Office Management (IT & Facilities)

• First point of contact for local IT issues, liaising with Group IT
• Manage day‑to‑day office operations (facilities, supplies, safety, etc.)
• Oversee access, parking, mail handling, and vendor management
• Coordinate meeting rooms, desk booking and visitor management
• Ensure local presence in Brussels, especially for Reach Centrum meetings
• Support onboarding and offboarding logistics
• Manage and follow‑up shared mailboxes
• Support Reach Centrum meeting logistics and administrative flow, Archiving documents
• Arranging couriers + accepting the deliveries
• Work together with the Office Manager of Antwerp
• Support with collecting the sustainability data collection 2x/year

Team Assistant / Coordination Support (secondary scope)

• Coordination of agendas, meetings and team planning
• Travel booking and logistics coordination
• General administrative coordination support (non project‑heavy)
• Provide administrative support to projects (report formatting, data entry, invoice drafting, form submissions)
• Support our LPMR Team with equipment logistics (orders, shipments, calibration, tracking)
• Organize team support (meetings, training registrations, templates, accreditation follow‑up)
• Act as backup for office/IT support when needed

Key Requirements

• stress‑resistant, flexible, problem solver, multitask
• Strong organizational and multitasking skills
• Ability to manage both operational office topics and coordination tasks
• Hands‑on, proactive and service‑oriented mindset
• Ability to work across multiple locations and stakeholders
• Fluency in French and English, Dutch is a plus

ERM is committed to creating an inclusive workplace where everyone feels valued, respected, and empowered to thrive, it’s an essential part of what makes ERM a great place to build a career and helps us create better solutions for our clients. We welcome talent from all backgrounds and provide equal opportunities for every candidate. If you have a disability, are neurodivergent, or need accommodations during the selection process, we’re here to support you. Our commitment doesn’t stop at hiring. Once you join us, we’ll ensure you have the tools, support, and adjustments needed to succeed and feel a true sense of belonging. Learn more about our Diversity, Inclusion & Belonging (DIB) efforts by visiting our website or exploring our 2025 Sustainability Report.