Management Assistant - Brussels

Climacon; Brussel Hoofdstad; Sur place; EUR 33 000 - 45 000; Plein temps

Avantages offerts par ce poste

Meal vouchers

13th-month pay

Health insurance

Public transport reimbursement

Laptop

Smartphone and mobile phone package

Cafeteria plan

Homeworking up to 2 days per week

Teleworking allowance €50/month

Internet allowance €20

Résumé du poste

Climacon is seeking a Management Assistant in Brussels to support the legal team with matter administration, document prep, planning and financial follow-up. The role offers autonomy and close collaboration with lawyers, with opportunities to develop expertise.

You will handle matter and document support, financial administration, planning and logistics, and data/compliance tasks. Dutch and English fluency, plus knowledge of French, are required.

Qualifications

• Two years' experience in an administrative, executive assistant or management assistant role.
• Excellent written and spoken Dutch and English; working knowledge of French.
• Proficiency in Microsoft Office.
• Experience with ERP, document management or CRM systems.
• Previous experience in a law firm or professional-services environment.

Responsabilités

• Matter and document support: open/manage matters in ERP, prepare court documents, finalise submissions, monitor deadlines, ensure consistent formatting.
• Financial administration: prepare and follow up invoices, create purchase requisitions/orders, process expense reports.
• Planning and logistics: manage calendars, organise meetings, arrange travel, coordinate hearing-related logistics.
• Data and compliance: maintain CRM records and monitor lawyers' bar-related obligations.

Connaissances

Dutch

English

Organizational skills

Outils

Microsoft Office

Description du poste

Join Liedekerke as a Management Assistant and play a central role in the smooth day-to-day operation of our legal teams. You will combine matter administration, document preparation, planning and financial follow-up in a varied position offering autonomy, close collaboration with our lawyers and opportunities to develop your expertise.

Your responsibilities

You will provide comprehensive administrative and organisational support to our lawyers.

Your responsibilities will include:

• Matter and document support: opening and maintaining matters in the ERP system; preparing court documents; finalising submissions; monitoring deadlines; ensuring consistent document formatting.
• Financial administration: preparing and following up invoices; creating purchase requisitions and purchase orders; processing expense reports.
• Planning and logistics: managing calendars; organising internal and external meetings; arranging travel; coordinating hearing-related logistics.
• Data and compliance: maintaining CRM records and monitoring lawyers’ professional or bar-related obligations.

Your profile

• At least two years’ experience in an administrative, executive assistant or management assistant role.
• Excellent written and spoken Dutch and English. Working knowledge of French.
• Proficiency in Microsoft Office.
• Strong organisational skills, attention to detail and the ability to manage competing priorities.
• Previous experience in a law firm or another professional-services environment.
• Experience with ERP, document management or CRM systems.

What we offer you

• A gross monthly salary ranging from €3,000 to €4,000, depending on your experience.
• A full-time, permanent contract.
• A comprehensive benefits package, including meal vouchers worth €10 per working day, 13 th -month payment, health and hospitalisation insurance, reimbursement of public transport, a laptop, a smartphone and mobile phone subscription.
• Access to a cafeteria plan after six months’ service.
• Up to two days of homeworking per week following the onboarding period, together with a monthly net teleworking allowance of €50 and an internet allowance of €20.
• A centrally located office next to Brussels Central Station, with excellent public transport connections.
• Twenty days of statutory annual leave, plus six additional days under the 39-hour working week arrangement.
• Opportunities to learn, grow and take on new challenges in a working environment that values diversity, work-life balance and innovative thinking.

Practical information

Location: Brussels

The preferred start date is as soon as possible, although this can be discussed.

Interested?

The selection process consists of different stages:

• An initial Teams interview with our recruiter.
• Assessments such as Word, Personality and Working Behaviour.
• An in-person interview with members of the Management Assistant team.
• A final in-person interview with members of the legal team.