Office & HR Assistant

Yuma; Louvain-la-Neuve; Sur place; EUR 17 000 - 26 000; Temps partiel

Avantages offerts par ce poste

Bike leasing

Teleworking options

Additional holidays

Résumé du poste

Yuma is seeking a Part-time HR Administrator for a 5-month period based in Louvain-la-Neuve. The role combines HR administration, payroll coordination, office management, safety, and executive support to the management.

You will act as a central point of coordination between employees, management, and external partners, with travel to Leuven and Brussels as needed. The position requires a Bachelor’s degree and at least 3 years in a similar role, with fluent French and strong English.

Qualifications

• Bachelor’s degree in related field or equivalent by experience.
• At least 3 years of experience in a similar role within HR Administration, Office Management or Executive Assistance.
• Familiar with Microsoft Office and administrative tools.
• Able to handle confidential and sensitive information with discretion.
• Strong administrative and organizational skills.
• Native French speaker with good English.
• Rigorous and highly attentive to detail, well organized and able to manage multiple tasks and deadlines.
• Autonomous with a strong sense of ownership and responsibility.
• Proactive with a practical and solution-oriented mindset.

Responsabilités

• HR Administration: Manage employee administration, including drafting contracts, tracking leave and absences, reviewing timesheets and overseeing employee benefits and related administrative matters.
• Subsidies & Finance: Manage grants, training subsidies and administrative procedures, while supporting the finance team with various administrative and reporting requests.
• Office Management: Manage offices and suppliers, stocks, facilities, equipment and day-to-day workplace operations, including safety and prevention follow up.
• Executive Support: Provide hands-on administrative and organizational support to the HR team and the management, including meeting coordination, business travel, follow-up and ad hoc requests.

Connaissances

Administrative skills

Multitasking

Autonomous

Proactive

Confidentiality

French native

English proficiency

MS Office

Formation

Bachelor's degree or equivalent

Outils

Microsoft Office

Description du poste

As part of our HR team, you are a key point of contact for employees, ensuring the smooth and efficient running of the administration of our company. The position combines HR administration, payroll coordination, office management, prevention and safety, as well as executive support to the management.

What you’ll do

This is a 50% position for a 5-month period (starting date: October 2026), based in Louvain-la-Neuve. You may also occasionally be required to visit our other offices in Leuven and Brussels.

This is much more than a purely administrative position. You will act as a central point of coordination between employees, management, and various external partners.

• HR Administration: Manage employee administration, including drafting contracts, tracking leave and absences, reviewing timesheets and overseeing employee benefits and related administrative matters.
• Subsidies & Finance: Manage grants, training subsidies and administrative procedures, while supporting the finance team with various administrative and reporting requests.
• Office Management: Manage offices and suppliers, stocks, facilities, equipment and day-to-day workplace operations, including safety and prevention follow up.
• Executive Support: Provide hands-on administrative and organizational support to the HR team and the management, including meeting coordination, business travel, follow-up and ad hoc requests.

Who you are

• You have a Bachelor’s degree in related field or equivalent by experience.
• You ideally have at least 3 years of experience in a similar role within HR Administration, Office Management or Executive Assistance.
• You are familiar with Microsoft Office and administrative tools.
• You are able to handle confidential and sensitive information with discretion.
• You have strong administrative and organizational skills.
• You are a native French speaker with a good professional level of English.
• You are rigorous and highly attentive to detail, well organized and able to manage multiple tasks and deadlines simultaneously.
• You are autonomous, with a strong sense of ownership and responsibility.
• You are proactive, able to identify issues, find solutions and take action rather than wait for instructions. You have a practical and solution-oriented mindset, with a strong ability to get things done.

Additionally, these are not mandatory but are considered assets:

• Knowledge of Dutch.
• Experience working with a social secretariat.

Why Yuma

At Yuma, you’re given space. Space to grow, to experiment, and to shape your own path. We have a strong focus on knowledge sharing. You will work on complex digital challenges in teams where collaboration and curiosity are key.

• A fast-growing company with the ambition to keep developing itself.
• A varied role offering unique opportunities to develop your skills on a daily basis, through a diverse range of tasks.
• A strong focus on continuous learning, including knowledge-sharing meetings, coaching, and mentoring.
• Colleagues recognised for their craftsmanship, quality and drive.

What you’ll get from us

This is a 50% position for a 5-month period, based in Louvain-la-Neuve. You may also occasionally be required to visit our other offices in Leuven and Brussels.

A great team where you’re given the freedom to innovate. You’ll also collaborate with and gain insight into highly professional and impactful organisations. Yuma builds sustainable partnerships: with clients and with you.

You can also expect:

• Hospitalisation, dental and outpatient insurance
• Bike leasing opportunity
• Teleworking and short-term remote work options
• Additional holidays
• Smartphone with voice/data subscription
• Afterworks and team building

About Yuma

Yuma is an end-to-end digital transformation group in Benelux. AI, data, and software development are key drivers of change, but we believe there is no digital transformation without human transformation. That’s why we combine a people-centric mindset with a hands-on approach and best-in-class expertise.

Our teams build smart, responsible solutions that solve real-world challenges and create meaningful impact: for organisations and the people behind them.