OFFICE ASSISTANT

Pollet Pool Group; Koekelare; Sur place; EUR 34 000 - 52 000; Plein temps

Avantages offerts par ce poste

Meal vouchers

Hospitalisation insurance

Group insurance

Eco vouchers

Flexible hours

Full-time role

Training program

Résumé du poste

Pollet Pool Group in Belgium is seeking an Office Assistant to join the HR team, supporting daily administrative activities and onboarding.

You will coordinate employee data, monitor the time registration system, manage insurance matters and approve agency hours, while ensuring accurate and timely HR processes. Fluent Dutch, with French and English, and a bachelor’s degree with 3 years’ coordinating experience are ideal.

Qualifications

• Bachelor’s degree and at least 3 years of coordinating/administrative experience.
• Detail-oriented, accurate and structured work style.
• Service-oriented with strong communication by phone.
• Fluent Dutch; able to communicate in French and English.

Responsabilités

• Follow up and administratively process changes in employee data.
• Monitor time registration system and handle anomalies.
• Manage employee-related insurance matters (claims reporting).
• Approve temporary agency hours and check invoices.
• Support onboarding and related HR administration, including contracts.
• Ensure timely administrative processing of departures.
• Coordinate and administrate the fleet, including company cars and related documentation.

Connaissances

Dutch fluency

Multilingual communication

Organisational skills

Team coordination

Formation

Bachelor's degree

Outils

HR software

Excel

Time registration system

Description du poste

About The Job

Are you at your best when you can organise, coordinate and take care of your colleagues? Then you will feel completely at home in this versatile role!

As an Office Assistant, you are an important link within the HR team of the Pollet Group. You support the team in its daily operational and administrative activities and contribute to efficient follow-up. Experience in HR administration is certainly not a must. With your enthusiasm and organisational skills, you contribute to a professional and smoothly running HR operation!

Your role

You support the team with various daily activities and ensure that all administrative processes run accurately, efficiently and flawlessly.

A Selection Of Your Responsibilities

• Following up on and administratively processing changes in employee data
• Monitoring the proper functioning of the time registration system and handling any anomalies.
• Managing employee-related insurance matters (e.g. reporting claims)
• Approving temporary agency work hours and checking invoices
• Supporting and administratively assisting with the onboarding of new colleagues, including preparing employment contracts and taking care of the related HR administration.
• Ensuring the correct and timely administrative processing of departures.

You manage the entire fleet

An important part of your role is coordinating our fleet.

You keep an overview of our company cars and ensure that everything runs correctly, both administratively and practically.

Your Key Responsibilities

• Managing and administratively processing the entire vehicle lifecycle, including new vehicles, vehicle changes, returns and temporary vehicles.
• Coordinating insurance files, claims management and the administrative follow-up of all fleet-related changes.
• Ensuring the timely and correct handling of charging cards, fuel cards, technical inspections and other fleet documentation.
• Acting as the central point of contact for external fleet partners and ensuring optimal cooperation.
• Identifying opportunities for improvement and actively contributing to the optimisation of fleet administration.

In short: You help ensure efficient and hassle-free mobility for our employees.

Who are you?

• You have a bachelor’s degree and at least 3 years of experience in a coordinating and administrative role. Knowledge of HR is not required; your motivation and eagerness to learn are more important.
• You work in a detail-oriented, accurate and structured way, make connections easily and think logically.
• You take care of the business thanks to your strong organisational skills. You are proactive and know how to get things done. You see problems as challenges and think in terms of solutions.
• A service-oriented approach is in your DNA. You communicate easily by phone with colleagues and other contacts and are happy to contribute to optimal support for the team and your colleagues.
• You are flexible, set priorities, maintain an overview even during busy periods and easily switch between different tasks and projects.
• You communicate tactfully and fluently in Dutch. You can make yourself understood in French and English.

What can you expect from us?

You will join a cohesive HR team where collegiality, collaboration and a hands-on approach are key. You will have a varied role with responsibility and the opportunity to bring forward your own ideas and help shape improvements. Thanks to the diversity of Belgian entities within Pollet Group, you will be in contact with different companies and departments, ensuring that no two days are the same.

In Addition, We Offer You

• a stable job within Pollet Group, a financially healthy, family-owned company with a warm, no-nonsense company culture where initiative, commitment and entrepreneurship are valued.
• an attractive salary, tailored to your experience, supplemented with extra-legal benefits such as meal vouchers, hospitalisation and group insurance, and eco vouchers.
• flexible working hours for a good work-life balance.
• a full-time position.
• thorough training and guidance from our HR xprts, so you can gradually get to know and master the role.

About The Company

Pollet Group has operations in 17 countries and is active in 3 segments: the water treatment sector, the swimming pool industry and the medical industry. Pollet Water Group combines 30 companies active in water treatment. Pollet Pool Group covers the pool builder market with 9 distribution companies and 2 manufacturers. Pollet Medical Group consists of 9 medical oriented companies. Together the group has about 2500 employees