Executive Support & Travel Coordinator

ING Belgium NV/SA; Brussel; Sur place; EUR 45 000 - 60 000; Plein temps

Résumé du poste

ING Belgium NV/SA seeks a Management Assistant to support IT Leadership and IT Area Leadership by managing calendars, coordinating meetings, organizing travel, and handling administrative tasks with accuracy and discretion. The role requires strong organizational skills, fluency in Dutch and English, and a proactive, customer-focused mindset.

In this position you will collaborate with ITL, ITAL, and other stakeholders to ensure smooth operations, plan meetings and events, and maintain up-to-date

Qualifications

• At least 3 to 6 years of relevant experience in management, personal, or executive support.
• Experience with calendar, meeting, travel, and event management.
• Excellent organizational skills and strong attention to detail.
• Fluent in Dutch and English; knowledge of French is a plus.
• Professional, flexible, and customer-oriented mindset.
• Able to work independently, while knowing when alignment or escalation is needed.

Responsabilités

• Proactively manage calendars for IT Leadership and IT Area Leadership, coordinating meetings and events.
• Provide general administrative support: book rooms, catering, expense claims, visitor registration, and distribution lists.
• Support internal communication and onboarding of meetings, agendas, and MT materials.
• Coordinate travel arrangements and related documentation, ensuring travel policy compliance.
• Organize and support events, townhalls, offsites, and engagement activities with stakeholders.

Connaissances

Organizational ability

Communication

Collaboration

Proactivity

Discretion and reliability

Results orientation

Resilience

Outils

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

Expense management systems

Description du poste

ING Belgium NV/SA seeks a Management Assistant to support IT Leadership and IT Area Leadership by managing calendars, coordinating meetings, organizing travel, and handling administrative tasks with accuracy and discretion. The role requires strong organizational skills, fluency in Dutch and English, and a proactive, customer-focused mindset.

In this position you will collaborate with ITL, ITAL, and other stakeholders to ensure smooth operations, plan meetings and events, and maintain up-to-date