Maritime Admin Specialist: Liquid Bulk Ops & Optimization

GTS Ghent; Gent; Remote; EUR 42,000 - 52,000; Full time

Benefits offered by this job

Hospitalization insurance

Group insurance

Meal vouchers

Professional development opportunities

Job summary

GTS Ghent is looking for a Maritime Administrative Support professional to strengthen our liquid bulk operations at the Port of Ghent. You will handle on-site administrative follow-up, process shipping documents, nominations, and stock reports.

You will communicate with customers, shipping companies, and drivers, perform unit conversions, and contribute to process improvements. A degree or equivalent experience plus 3 years in admin is expected; Dutch/English fluency and French a plus.

Qualifications

• Bachelor's degree or equivalent professional experience.
• At least 3 years in an administrative role.
• Experience in liquid terminals, oil/chemical storage, or oil terminals preferred.
• Extensive knowledge of the maritime sector and liquid bulk operations.
• Strong numerical accuracy and ability to perform unit conversions.
• Proficient with Excel, Word and Outlook.
• Fluent in Dutch and English; French a plus.

Responsibilities

• Oversee complete administrative follow-up of all on-site operational activities.
• Process and verify maritime shipping documents and nominations.
• Manage operational files from A to Z and provide invoicing input.
• Serve as main point of contact for customers, shippers and agents.
• Welcome and direct truck drivers, contractors and suppliers on site.
• Prepare daily terminal activity reports and monitor stock levels.
• Verify figures and perform measurements and unit conversions.
• Contribute ideas for process optimisation and continuous improvement.

Skills

Numerical accuracy

Attention to detail

Ownership

Structured workstyle

Problem solving

Communication skills

Education

Bachelor's degree or equivalent

Tools

Excel

Word

Outlook

Job description

GTS Ghent is looking for a Maritime Administrative Support professional to strengthen our liquid bulk operations at the Port of Ghent. You will handle on-site administrative follow-up, process shipping documents, nominations, and stock reports.

You will communicate with customers, shipping companies, and drivers, perform unit conversions, and contribute to process improvements. A degree or equivalent experience plus 3 years in admin is expected; Dutch/English fluency and French a plus.