Management Assistant

ALTIUS; Brussel Hoofdstad; Hybride; EUR 32 000 - 52 000; Plein temps

Avantages offerts par ce poste

Indefinite contract

Flexible working hours

Work from home 1 day a week

Meal vouchers

Public transport reimbursement

Hospitalisation and group insurance

13th month salary

Résumé du poste

ALTIUS, an independent Belgian law firm based in Brussels, seeks a Management Assistant to provide comprehensive administrative support to partners and their legal teams. You will handle a wide range of tasks, from correspondence and filing to travel planning and invoicing, enabling lawyers to focus on core work.

You should be fluent in Dutch and/or French with strong English, and have a Bachelor or Master in a related field.

Qualifications

• Native Dutch and/or French with strong English, spoken and written.
• Bachelor or Master in a related field (Office Management, Paralegal, Translation).
• Experience in a similar role and interest in a legal environment.
• Advanced knowledge of Word, PowerPoint, Outlook and Excel.

Responsabilités

• Provide administrative support to partners and lawyers.
• Handle correspondence, filing, and client files in management software.
• Coordinate travel and seminars, manage expense reports and timesheets.
• Prepare and format documents, assist with invoices and billing.

Connaissances

Dutch language

French language

English language

MS Word

PowerPoint

Excel

Outlook

Organizational skills

Attention to detail

Team player

Formation

Bachelor Office Management

Bachelor Paralegal

Master Translation

Outils

Microsoft Word

PowerPoint

Excel

Outlook

Description du poste

ALTIUS is an independent, full-service, Belgian law firm based in Brussels (Tour & Taxis site) with currently 75 lawyers and 25 staff members. Our clients are mainly large international or Belgian companies. At ALTIUS, we do legal differently.

We are looking for candidates who are motivated to go the extra mile, are open minded, deliver quality and are not afraid to challenge and be challenged.

About the role

As a management assistant you will provide comprehensive administrative support to one or more partners and their team of lawyers. Your primary objective will be to ensure the smooth day-to-day functioning by proactively handling a wide range of administrative tasks, allowing the team to focus on their core legal work.

The job includes amongst others the following tasks:

• Processing correspondence by email and/or letter;
• Ensuring proper follow-up and filing of correspondence and documents;
• Opening and maintaining client files in our management software;
• Coordinating travel arrangements and providing all supporting documentation;
• Registering for seminars and events and handling related administrative follow-up;
• Creating, managing, and following up on expense reports;
• Monitoring deadlines and agenda management;
• Preparing and reviewing timesheets for accuracy;
• Creating and updating draft invoices in accordance with guidelines and feedback from the legal team;
• Supporting the accounting team by preparing and issuing invoices to clients;
• Preparing and formatting Microsoft Word documents to ensure consistent layout;
• Proofreading and quality control of documents;
• Organising and coordinating (in-house) seminars;
• Various administrative tasks such as printing copies, maintaining filing systems,
• ....

Possible extra tasks in case you are in possession of a Bachelor degree ‘Paralegal Assistant’:

• Conduct investigations and statistical/documentary research;
• Locate and develop case relevant information.

Who are you?

• You are a native Dutch and/or French speaker with a very good knowledge of the other language and English (spoken and written);
• You hold a Bachelor’s or Master’s degree in a related field (Bachelor Office Management, Bachelor Paralegal, Master Translation, etc);
• You have some experience in a similar role and are interested in working in a legal environment;
• You have an advanced knowledge of Word (track changes, cross reference, advanced number formatting…), PowerPoint, Outlook (calendar management, email organisation) and Excel;
• You are stress-resilient and able to manage multiple priorities at once thanks to your strong organizational skills;
• Strong attention to detail with commitment to quality;
• Positive attitude and willingness to take initiative;
• A dynamic, hands-on and helpful approach characterises you;
• You are a team player but you can also work independently.

Our offer

• A challenging position with a variety of tasks in a renowned law firm with international clients and files;
• A contract of indefinite duration, an attractive salary with fringe benefits, flexible working hours and possibility to work from home 1 day a week (Meal vouchers, reimbursement of public transport costs, hospitalisation and group insurance, 13th month salary);
• A newly refurbished office in the magnificent Royal Depot building on the Tour & Taxis site – easily accessible by car and by train from Gare du Nord (1,5 km). A shuttle bus to and from the train station is available every 5 minutes;
• The possibility to participate in all kind of activities (ALTIUS weekend, drinks, sport activitiees,...).

Are you the multitasking hero we’re looking for?