Management Assistant – Belgium (Hybrid)

Hive-X; Brussel Hoofdstad; Sur place; EUR 30 000 - 45 000; Plein temps

Résumé du poste

Hive-X in Brussels is seeking a Management Assistant for its auditor’s service. The successful candidate will manage correspondence, assist in organizing meetings, and support the multidisciplinary team. Strong proficiency in MS Office and bilingual communication skills in Dutch and French are essential.

The role involves ensuring the preparation of letters, reports, and maintaining files. Candidates should be detail-oriented and capable of handling various administrative tasks.

Qualifications

• Proficient in MS Office applications including Outlook, Word, Excel, and Powerpoint.
• Ability to use OneNote for note-taking and organization.
• Experience with Sharepoint for document management.

Responsabilités

• Manage correspondence and email traffic including inventory and dispatch.
• Reread and finalize letters, reports, and notes.
• Organize internal and external meetings and assist the team.

Connaissances

MS Office

OneNote

Sharepoint

Description du poste

About the FSMA As a supervisory authority, the FSMA strives to ensure fair and correct treatment of financial consumers. It promotes correct financial services by monitoring the rules of conduct for financial institutions, financial products, financial service providers and supplementary pensions, and by contributing to better financial education of consumers. About the Role The FSMA is looking for a Management Assistant for the auditor’s service. What does our service do? Our team consists of two departments. The largest department is responsible for conducting investigations in the various areas of responsibility of the FSMA, just as an investigating judge does in the judicial world. The other department is responsible for managing the banker’s oath, i.e. ensuring that bankers meet their ethical obligations. Where do you end up? Our team is a multidisciplinary team of about twenty colleagues: lawyer-researchers, file managers and, last but not least, three management assistants. As a member of the assistant team, you are involved in the daily ins and outs of the service. You perform various supporting tasks for the team. You are the point of contact. Communicating in a professional and respectful manner, both in Dutch and French, is therefore a must. What does your position entail? You reread and put the finishing touches to letters, reports and notes. You manage correspondence and e-mail traffic (inventory, dispatching, follow-up and classification) and participate in other administrative follow-up tasks. You handle occasional telephone calls. You create files and keep them up to date. You organize internal and external meetings and occasionally travel. You assist the multidisciplinary team.

Required Skills

• MS Office (Outlook, Word, Excel, Powerpoint)
• OneNote
• Sharepoint