Management Assistant - BE

Flen Health Group; Belgique; Sur place; EUR 38 000 - 52 000; Plein temps

Avantages offerts par ce poste

Excellent working conditions

International work environment

Career development

Learning opportunities

Résumé du poste

Flen Health Group seeks a Management Assistant for an immediate start at its Belgium office. The role provides administrative, operational and organizational support to the leadership team and board committee, ensuring smooth daily office activities in Belgium and administrative operations.

Requirements include a Bachelor degree or equivalent by experience, strong Microsoft Office skills, confidentiality, and fluency in English and Dutch.

Qualifications

• ,

Responsabilités

• Organize and coordinate meetings for leadership team and board committees with amenities and documentation.
• Organize domestic and international business events and trips; liaise with travel agency and process expense reports.
• Prepare, format and proofread reports, presentations, and letters.
• Provide reception services: welcome visitors, answer calls, manage client visits on site, arrange lunch if needed.
• Manage mail, emails, deliveries and daily logistics.
• Coordinate office supplies and monitor stocks; liaise with external service providers for office services, cleaning and catering.
• Coordinate IT and HR onboarding/offboarding: office tour, access instructions, receipt/return of materials.

Connaissances

English

Dutch

Communication skills

Organizational skills

Discretion

Formation

Bachelor degree or equivalent by experience

Outils

Microsoft Office

Purchase order software

DocuSign

Description du poste

# Management Assistant - BE*Flen Health is an international family-owned company with ambitious growth plans in the pharmaceutical and medical device technological domain. Flen Health has a range of products for wound and skin care, several new products in the pipeline and research cooperation agreements in Europe and the USA.**At Flen Health, we focus on people with topical inflammatory and infectious diseases. Our vision is to shape a world, where wounds and skin disorders do not stop patients from living the life they love by developing innovative technologies and distributing them across the globe.**At Flen Health, we expect you to show grit, to take ownership of your initiatives, to go for it and we guarantee that you will then appreciate the result of your work, whether individually, as a team or companywide as Flen Health. As an intrapreneur, you will enjoy working in a multicultural diverse environment where trust and open communication are key, and where a positive can-do attitude drives sustainable growth. We offer a flexible working ecosystem, enthusiastic colleagues, and an attractive remuneration package.*We are looking for a **Management Assistant** for an immediate start and based in our office in **Belgium**. This is a permanent **full time** or **part-time** (80% or 90%) position reporting directly to the Human Resources Director.As Management Assistant, you provide administrative, operational and organizational support to members of the leadership team and board committee, whilst ensuring the smooth running of day-to-day office activities in Belgium and administrative operations.This position requires a high degree of confidentiality, good organizational skills and a willingness to coordinate daily administrative operations effectively.**Your responsibilities:*** Organize and coordinate the set-up of internal and external meetings for the leadership team and board committees, ensure that the necessary meeting amenities and relevant documentation are available, prepare and distribute the agenda* Organize business events and trips, both domestic and international; liaise with our business travel agency and process expense reports* Prepare, format and proofread reports, presentations and various documents and letters* Provide in-person and phone reception services: welcoming visitors, answering and transferring calls, organizing and managing client visits on site by booking meeting rooms and ordering lunch if required* Supervise mail and email processing, deliveries and all daily logistics* Manage office supply orders and monitor stocks for the various departments in the office* Coordinate and follow-up with external service providers, particularly in the areas of office supplies, building services, cleaning and catering* Liaise with IT and HR when employees join or leave the company: organize office tour and provide access instructions for the premises, coordinate the receipt and return of work materials and documents* Ad hoc support on practical and administrative matters**Your qualifications & experience:*** Previous experience in a similar role is required* Bachelor degree or equivalent by experience* Strong capability in Microsoft Office* Knowledge of tools for generating purchase orders and invoices* High level of integrity and discretion in handling confidential information* Good communication skills (oral and written): ability to communicate effectively at various levels in the organization* Good organizational skills and can-do mentality* Familiarity with DocuSign is an asset* **Fluency in English and Dutch*** Other languages such as French, or German is a plus**What we offer:*** Excellent working conditions* An innovative and inspiring international work environment* Independent project work & responsibilities within a professional team* Career prospect* Learning and development opportunities* Competitive remuneration according to experience