Management Assistant

AbbVie; Waver; Hybride; EUR 40 000 - 52 000; Plein temps

Résumé du poste

AbbVie in Wavre is seeking a Management Assistant to join our team in a hybrid setup (3 days on site, 2 days from home). You will support multiple departments with administrative, financial, and logistical tasks while ensuring compliant and meticulous handling of processes.

The role requires a Bachelor’s degree, strong MS Office skills, and fluency in French and English; Dutch is a plus. You will work autonomously with prioritization, contributing to internal events and external collaborations.

Qualifications

• Bachelor’s degree in Office Management or equivalent experience.
• Strong sense of compliance with rigorous application of procedures.
• Proficiency in MS Office 365 tools (MS Teams, PowerPoint, Excel, Outlook, SharePoint).
• Excellent verbal and written communication in French and English; Dutch is an asset.
• Outstanding organizational skills with responsibility.

Responsabilités

• Provide comprehensive support to different departments, assisting with administrative, financial, and logistical processes.
• Ensure finance-related activities, events, meetings, and processes are compliant and meticulous.
• Initiate and follow up on contacts, suppliers, Purchase Orders, and Invoices.
• Initiate and follow up on Service Agreements.
• Track expenses, budget, and expense forecast.
• Optimize logistic and administrative support to managers by anticipating needs.

Connaissances

MS Office 365

French-English

Dutch (asset)

Compliance

Time management

Formation

Bachelor's degree

Outils

MS Teams

PowerPoint

Excel

Outlook

SharePoint

Description du poste

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Job Description

We are looking for a Management Assistant to join our team in Wavre. We offer a hybrid working model, with 3 days on site and 2 days working from home each week.

In this role, you will provide comprehensive support to different departments, assisting team members with administrative, financial, and logistical processes. You will ensure that all finance-related activities, events, meetings, and other processes are supported in a compliant and meticulous manner.

Key responsibilities:

• Ensure proper execution, coordination, and good outcome of all administrative activities.
• Initiation and follow-up of contacts, suppliers, Purchase Orders, and Invoices.
• Initiation and follow-up of Service Agreements.
• Track expenses, budget, and expense forecast.
• Optimize logistic and administrative support to managers by anticipating needs.

Tasks and responsibilities

• Ensure the smooth running of interaction processes with external partners, strictly adhering to internal compliance.
• Manage the practical organization of affiliate employee meetings.
• Assist the business with administrative tasks: adapting presentations, coordinating internal events, and handling projects as necessary.
• Conduct necessary follow-ups to support patient organizations endorsed by AbbVie BeLux and AbbVie Europe.
• Take minutes and follow up with team members.
• Handle ad-hoc tasks as requested by Directors and Managers.
• Ensure follow-up of all contracts, PO’s, accruals, …

Qualifications

• Bachelor’s degree in Office Management or equivalent experience.
• Strong sense of compliance with rigorous application of procedures.
• Proficiency in MS Office 365 tools (MS Teams, PowerPoint, Excel, Outlook, SharePoint).
• Excellent verbal and written communication skills in French and English; knowledge of Dutch is an asset.
• Outstanding organizational skills with a strong sense of responsibility.
• Ability to work autonomously while effectively managing priorities.
• Team-oriented, dedicated to supporting both the business and external clients.
• Flexible and adaptable to commercial and international environments.
• Proactive mindset with the ability to take initiatives.

Additional Information

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html