LegalOps Project Manager

Vivid Resourcing Ltd; Brussel Hoofdstad; On-site; EUR 70,000 - 90,000; Full time

Job summary

Vivid Resourcing Ltd in Brussels is seeking an experienced LegalOps Project Manager to join its legal function on a contract basis. The role focuses on improving how the legal team operates, bringing structure, process and delivery discipline to projects that make legal work more efficient and easier to manage.

You will plan and run legal operations projects from scoping through to delivery, collaborating with lawyers, compliance, IT and finance.

Qualifications

• Proven experience in project management within a legal, compliance or professional services environment.
• Experience delivering process improvement or operational change projects.
• Understanding of how in-house legal teams and workflows operate.
• Strong planning, organisation and stakeholder management skills.
• Clear written and verbal communication, with the ability to work with lawyers and non-lawyers.
• Fluent English; able to work in Brussels.

Responsibilities

• Plan, manage and deliver legal operations projects from initiation to closure.
• Define scope, objectives, deliverables, timelines and resource needs.
• Collaborate with legal and business stakeholders to capture requirements and priorities.
• Map and improve legal processes, including workflows, templates and approval routes.
• Support selection, implementation and adoption of legal technology and tools.
• Manage risks, issues, dependencies and change; escalate when needed.
• Track budgets, resourcing and project performance; report progress to senior stakeholders.
• Coordinate with external providers such as law firms and technology vendors.
• Prepare project documentation, communications and training material.
• Promote good practice in project governance and continuous improvement.

Skills

Project Management

Process Improvement

Stakeholder Management

Communication Skills

English Fluency

Legal Ops understanding

Education

PRINCE2 / PMP / Agile certification

Tools

Contract Lifecycle Management

Matter Management Tools

Job description

Location: Brussels, Belgium
Employment Type: Contract

About the role

Our client, an organisation based in Brussels, is looking for an experienced LegalOps Project Manager to join its legal function on a contract basis. The role focuses on improving how the legal team operates, bringing structure, process and delivery discipline to projects that make legal work more efficient, consistent and easier to manage.

You will plan and run legal operations projects from scoping through to delivery, working with lawyers, compliance, IT, finance and other business teams. Typical initiatives include process improvement, workflow design, contract management, matter and spend management, legal technology and reporting. You will define scope, set timelines, manage risks and keep stakeholders informed, so that projects are completed on time and deliver clear value to the legal team.

The role sits between legal expertise and operational delivery. The successful candidate will be comfortable translating legal needs into practical project plans, working with stakeholders at different levels and building a clear picture of progress, costs and outcomes.

Main responsibilities

• Plan, manage and deliver legal operations projects from initiation to closure
• Define project scope, objectives, deliverables, timelines and resource needs
• Work with legal and business stakeholders to capture requirements and agree priorities
• Map and improve legal processes, including workflows, templates and approval routes
• Support the selection, implementation and adoption of legal technology and tools
• Manage project risks, issues, dependencies and change, and elevate where needed
• Track budgets, resourcing and project performance, and report progress to senior stakeholders
• Coordinate with external providers, such such as law firms and technology vendors, where required
• Support legal reporting and data, including matter, contract and spend information
• Prepare clear project documentation, communications and training material for the legal team
• Promote good practice in project governance and continuous improvement across the legal function

Requirements

Essential

• Proven experience in project management, ideally within a legal, compliance or professional services environment
• Experience of delivering process improvement or operational change projects
• Understanding of how in-house legal teams and legal workflows operate
• Strong planning, organisation and stakeholder management skills
• Clear written and verbal communication skills, with the ability to work with lawyers and non law lawyers
• Confident reporting on progress, risks and outcomes to senior stakeholders
• Fluent English
• Able to work in Brussels

Desirable

• Experience of legal operations or legal technology projects, such as contract lifecycle management or matter management tools
• A recognised project management qualification, such as PRINCE2, PMP or Agile
• Knowledge of EU legal or regulatory environments
• Additional European language skills
• Previous experience of working on a contract basis

The offer

• Contract role as LegalOps Project Manager in Brussels
• Opportunity to shape how a legal function works day to day
• Work across legal, technology and business teams

This role suits a project manager who understands how legal teams work and enjoys turning complex processes into something simpler and more reliable.