Legal Team Assistant — Hybrid (Brussels)

Fieldfisher; Brussel Hoofdstad; Hybrid; EUR 36.000 - 48.000; Vollzeit

Benefits dieser Stelle

Health insurance

Group insurance

Laptop

Cafeteria plan

Zusammenfassung

Fieldfisher (Belgium) LLP is seeking a proactive, bilingual secretarial professional to support a team in its Brussels office. You will manage complex diaries, handle email and file management, and prepare documents to a high standard, while coordinating with international partners.

You will work in a collaborative, fast-paced environment with access to billing and CRM systems, supporting client service across national and international matters. Hybrid work from the Brussels office is available.

Qualifikationen

• Must be fluent in English and Dutch or French; strong diary management and organisational skills.
• Excellent communication and relationship-building with clients and colleagues.
• Team player who can work collaboratively.
• Proficient in Microsoft Office: Word, Excel, PowerPoint, Publisher, Outlook; experience with document/case management (Worksite).
• Fast, accurate typist with good technology literacy (CRM and billing tools).

Aufgaben

• Manage full diary and organise meetings, including refreshments as needed.
• Handle full email inbox, file emails, and route urgent messages to fee earners.
• Maintain file management and electronic filing systems; open/close files accurately.
• Liaise with clients proactively and handle simple queries.
• Prepare and amend documents; ensure deadlines are met; coordinate with Document Specialists as needed.
• Produce documents with correct formatting and house/client styles from start to finish.
• Print, bind, file documents and assist with Court annexes.
• Collaborate with finance to manage invoices, WIP, and billing matters for partners.
• Organise conference calls and arrange travel logistics (transport/accommodation) for international matters.
• Prepare client registration documents, engagement letters, conflict checks, AML/audit letters under direction of partners/fee earners.
• Provide supportive, responsive service with other secretarial staff; assist with ad hoc tasks as required.

Tools

Worksite

InterAction CRM

Evergreen by sa.global

MS Office 2010

Jobbeschreibung

Fieldfisher (Belgium) LLP is seeking a proactive, bilingual secretarial professional to support a team in its Brussels office. You will manage complex diaries, handle email and file management, and prepare documents to a high standard, while coordinating with international partners.

You will work in a collaborative, fast-paced environment with access to billing and CRM systems, supporting client service across national and international matters. Hybrid work from the Brussels office is available.