Junior Trade Mark Paralegal

Novagraaf Belgium; Brussel; Hybrid; EUR 32,000 - 52,000; Full time

Benefits offered by this job

Hybrid work 2 days/week

Permanent contract

Careers growth

Job summary

Novagraaf Belgium is seeking a Trade Mark Paralegal to join its growing Trade Mark team in Belgium (Ghent or Brussels). You will work closely with Trade Mark Consultants to manage client portfolios and provide high-level administrative and procedural support across trade mark matters.

With 1–2 years IP or legal administration experience, you will receive training and progressively take full ownership on files, correspondence with clients and international agents, enabling consultants to focus on

Qualifications

• 1–2 years intellectual property or legal administration experience.
• Excellent command of English and Dutch; French a plus.
• Well organized, detail-oriented and able to manage multiple deadlines.

Responsibilities

• Managing trade mark portfolios and maintaining accurate, up-to-date records in internal databases.
• Maintaining full oversight of portfolios and proactively flagging risks, deadlines and next steps.
• Preparing and filing trade mark applications, renewals and recordals.
• Preparing and handling correspondence, emails and instructions to and from clients and foreign agents and IP offices.
• Preparing draft agreements and documents for consultants (e.g. procedural letters, instructions, standard undertakings).
• Supporting invoicing, reporting and portfolio reviews.
• Drafting and responding to office actions, depending on experience and confidence level.

Skills

English

Dutch

Job description

As part of our continued growth and in anticipation of onboarding new clients, Novagraaf is looking to strengthen its Trade Mark team in Belgium (Ghent or Brussels) with a Trade Mark Paralegal.

In this role, you will work closely with Trade Mark Consultants to manage and develop client portfolios, providing high-level administrative and procedural support across a broad range of trade mark matters.

Depending on your level of experience, you'll receive full training and support to develop your knowledge and expertise in intellectual property and you will progressively take full ownership on files, correspondence with clients and international agents, allowing consultants to focus on strategic advisory work while relying on your growing expertise.

You Will Be Responsible For

• Managing trade mark portfolios and maintaining accurate, up-to-date records in internal databases
• Maintaining full oversight of portfolios and proactively flagging risks, deadlines and next steps
• Preparing and filing trade mark applications, renewals and recordals
• Preparing and handling correspondence, emails and instructions to and from clients and foreign agents and IP offices
• Preparing draft agreements and documents for consultants (e.g. procedural letters, instructions, standard undertakings)
• Supporting invoicing, reporting and portfolio reviews
• Drafting and responding to office actions, depending on experience and confidence level

The Perfect Match

This role is well suited to candidates with one to two years of intellectual property or legal administration experience, ideally in trade marks. We also value experience gained in accounting, languages, or other fields that demonstrate the transferable skills essential to the role:

• Excellent command of the English & Dutch, both spoken and written. Knowledge of French of advantage.
• Highly organized, detail‑oriented and structured, with the ability to juggle multiple deadlines
• Self‑directed, proactive and comfortable working with delegated responsibility
• Proven ability to prepare correspondence and documents autonomously and with a minimum of supervision
• Confidence in handling international communication

What We Have To Offer

• A full-time, permanent employment with genuine flexibility, including 2 days of remote work per week (offices in Ghent & Brussels)
• A brilliant team of 16+ supportive, highly skilled and growth-minded colleagues, enabling you to focus on high-impact advisory work
• A diverse portfolio of prestigious local and international clients
• An open, friendly, and empowering corporate culture with a flat hierarchy, built on proactivity and true partnership
• A workplace that actively supports personal and professional growth
• The best of both worlds: the agility and proximity of a small team combined with the resources, stability and international reach of a larger group
• A tech-friendly workplace with opportunities to contribute to group-wide innovation projects and to help modernize tools and processes

Job location: Belgium (Brussels or Ghent) - hybrid with 2 days of remote work per week

Driven by values of entrepreneurship, respect, and integrity, Questel is committed to growth and social responsibility. We foster an inclusive, equitable workplace where all feel respected and empowered, regardless of background. Questel is an Equal Opportunity Employer, considering all qualified applicants without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or other protected factors.