INTERNSHIP – EXECUTIVE ASSISTANT, LOUIS VUITTON BENELUX, NORDICS & POLAND

Louis Vuitton; Brussel; On-site; EUR 8,900 - 13,000; Full time

Job summary

Louis Vuitton Benelux, Nordics & Poland Head Office in Brussels is offering an internship in office management and executive assistance. You will support the General Manager, organize travel and events, and help with SAP-based purchasing for offices and stores.

This program, part of the PIONEERS internship, aims to develop Next Gen talent in a regional luxury retail environment across 8 countries. Start dates in Oct 2026 or Nov 2027 for 6–12 months.

Qualifications

• Bachelor's or Master's degree is required in a related field (Business Admin, Management, Communication).
• Fluency in English is required; knowledge of French/Dutch is an advantage.
• Proficient in Microsoft 365; SAP/Concur knowledge is a plus.

Responsibilities

• Manage the General Manager's agenda, meetings, appointments and screen calls/correspondence.
• Organize and coordinate business travel and logistics for the GM.
• Prepare agendas, presentations and documents; coordinate meeting room bookings and logistics.
• Support the organization of management seminars, trainings and corporate events across the region.
• Welcome and guide visitors at the head office; maintain relationships with landlords, internal departments and store managers.
• Create purchase orders and process goods receipts in SAP for office and store needs.
• Assist with internal safety activities (store visits, evacuation drills, trainings).

Skills

Fluent English

French

Dutch

Microsoft 365

SAP

Concur

Education

Bachelor's or Master's degree in Business Administration, Management, Communication, or a related field

Job description

About The Job

In this position, you will support the Office Management and the General Manager of the Benelux, Nordics & Poland region, based at the Brussels head office. This internship is part of the "PIONEERS" Louis Vuitton Internship program, reflecting our commitment to fostering Next Gen talent. You will gain hands‑on exposure to executive assistance and office management within a regional luxury retail head office covering 8 countries.

About The Job

In this position, you will support the Office Management and the General Manager of the Benelux, Nordics & Poland region, based at the Brussels head office. This internship is part of the "PIONEERS" Louis Vuitton Internship program, reflecting our commitment to fostering Next Gen talent. You will gain hands‑on exposure to executive assistance and office management within a regional luxury retail head office covering 8 countries.

Job responsibilities

Executive Assistance

• Manage the General Manager's agenda, including scheduling meetings, appointments and screening calls/correspondence.
• Organize and coordinate business travel (bookings, logistics) for the GM.
• Prepare agendas, presentations and documents for meetings; coordinate meeting room bookings and logistics.
• Support the organization of management seminars, internal trainings and corporate events across the region.
• Welcome and guide visitors at the head office, ensuring a professional and warm first impression.
• Maintain good relationships with landlords, internal departments and store managers across the region.

Office & Administrative Support

• Create purchase orders and process goods receipts in SAP for office and store needs.
• Support the organization of internal prevention/safety activities (store visits, evacuation drills, trainings).

Profile

Technical skills

• Bachelor's or Master's degree in Business Administration, Management, Communication, or a related field.
• Fluency in English; knowledge of French and/or Dutch is an advantage (knowledge of a Nordic language or Polish is a plus).
• Proficient in Microsoft 365 (Outlook, Excel, Word, PowerPoint, Teams); knowledge of SAP and/or Concur is a plus.

Soft skills

• High level of discretion, trustworthiness and confidentiality.
• Strong organizational skills, accuracy and attention to detail.
• Proactive, flexible and able to manage multiple priorities in a dynamic, international environment.
• Excellent communication skills, with tact, diplomacy and professional presence.

Additional information

• Start Date: Internship starting in October 2026/November 2027 for 6 to 12 months.
• Location: Louis Vuitton Benelux, Nordics & Poland Head Office (Brussels, Belgium).
• Mandatory: Internship agreement provided by universities.

Skills development opportunities

At Louis Vuitton Benelux, Nordics & Poland, as a "PIONEER," this internship is more than just a role; it’s an opportunity to explore and grow your skills as you begin to chart your career path. Our unique organization brings together various diverse departments on the same floor in an open-plan office, creating a dynamic environment where collaboration and discovery thrive.

While your primary focus will be on your chosen field, you’ll also have the chance to go beyond. If you’re curious, you can gain insights into other departments, broaden your perspective, and build a well‑rounded experience.

Louis Vuitton encourages curiosity, learning, and knowledge‑sharing, helping you grow both within your department and beyond. Take this chance to explore, connect, and make the most of your internship at Louis Vuitton! As a "PIONEER," you'll break new ground, charting unexplored territories as a bold explorer at the start of your career journey.

Reference LVM34155