HR & Payroll Specialist

Sibelco Nordic Ab; Dessel; On-site; EUR 42,000 - 64,000; Full time

Benefits offered by this job

Meal vouchers

Insurance

Annual leave

Career development

Job summary

Sibelco Nordic Ab is seeking a Payroll Specialist at the Dessel Plant to manage end-to-end monthly payroll and HR operations. The role focuses on Belgian payroll compliance, employee lifecycle administration, and close collaboration with HR teams and external payroll providers.

Required are 2–5 years’ payroll experience, strong attention to detail, and fluency in Dutch and English. This permanent role includes meals vouchers, insurance, extensive annual leave, and development opportunities

Qualifications

• Bachelor's degree in Human Resources, Payroll, or Business Administration.
• 2–5 years of payroll and HR administration experience in a complex organization.
• Strong knowledge of Belgian social legislation and payroll processes.
• Experience with payroll/time management systems (Protime and Workday a strong asset).
• Excellent attention to detail and analytical problem-solving skills.

Responsibilities

• Manage the end-to-end monthly payroll process with internal stakeholders and external providers (blue/white-collar).
• Ensure accurate, compliant payroll administration per Belgian law and company policies.
• Handle employee lifecycle from onboarding to offboarding and HR documentation.
• Maintain HR records in Workday, Protime, and related systems.
• Serve as first point of contact for payroll, benefits, leave and HR inquiries.

Job description

HR & Payroll Specialist Location: Dessel Plant

At Sibelco, we advance life through materials.

For over 150 years, we've been a trusted leader in sourcing, transforming, and distributing specialty industrial minerals. Our work powers progress across industries as diverse as glass, ceramics, construction, coatings, polymers, and water purification. Beyond our materials, we're proud of our commitment to sustainability, innovation, and empowering people from all walks of life to thrive and make a meaningful impact.

Are We the Perfect Match?

At Sibelco, we believe building a successful career is a two-way journey. We're looking for individuals who share our values and vision, just as much as you're seeking a company that aligns with your aspirations. Together, we can shape the future.

Job Description:

Job title: Payroll Specialist (with broad HR operations responsibilities)

Location: Dessel

At Sibelco, we advance life through materials.

For over 150 years, we've been a trusted leader in sourcing, transforming, and distributing specialty industrial minerals. Our work powers progress across industries as diverse as glass, ceramics, construction, coatings, polymers, and water purification. Beyond our materials, we're proud of our commitment to sustainability, innovation, and empowering people from all walks of life to thrive and make a meaningful impact.

Job Description:

Your Impact in this role

In the role, your responsibilities will include but are not limited to:

• Manage the end-to-end monthly payroll process in collaboration with internal stakeholders and external payroll providers (blue-collar and white-collar jobs).
• Ensure accurate and compliant payroll administration in line with Belgian legislation and company policies.
• Manage the employee lifecycle administration from onboarding to offboarding, including contracts, personnel file management and HR documentation.
• Maintain and update employee records within the HR information systems. (Workday, eblox,...)
• Administer time and attendance processes, including maintenance of the Protime system.
• Act as first point of contact for employees regarding payroll, benefits, leave administration and HR operational questions.
• Prepare payroll-related calculations such as holiday pay, severance calculations, salary simulations and other personnel cost calculations.
• Support audits and internal controls by ensuring complete and accurate HR documentation.
• Monitor data quality and ensure compliance with HR, payroll and GDPR requirements.
• Collaborate closely with the HR Representative Hard HR and HR Representative Soft HR (HRBP) to ensure seamless HR service delivery.
• Support recruitment administration and onboarding activities when required.
• Contribute to continuous improvement initiatives within payroll and HR processes.
• Serve as back-up and support for other HR operational activities within the HR department.
• Participate in HR projects related to digitalization, process optimization and employee experience improvements.

What you bring to the table:

Bachelor's degree in Human Resources, Payroll, Business Administration or equivalent through experience.

2-5 years of experience in payroll and HR administration within a complex organization.

Strong knowledge of Belgian social legislation and payroll processes.

Experience working with payroll and time management systems (experience with Protime and Workday is a strong asset).

Excellent attention to detail and high level of accuracy.

Strong analytical and problem-solving skills.

Ability to handle confidential information with discretion and professionalism.

Customer-oriented mindset with excellent communication skills.

Good organizational skills and ability to manage multiple priorities simultaneously.

Proficient in Microsoft Office applications, especially Excel.

Fluent in Dutch and English

Teamplayer

Employee Type:

Permanent

What We Offer

• €10 meal vouchers for every day worked.
• Group and hospitalization insurance for added financial security and peace of mind.
• Up to 39 days of annual leave , including: 20 statutory vacation days
• Up to 18 compensation days
• 1 additional Sibelco holiday (26 December)
• Career development opportunities within a leading international and sustainable company.
• A people-focused culture where safety, wellbeing, collaboration, and growth come first.

Join us and help sha