HR Administration Specialist

bp; Brussel Hoofdstad; Hybrid; EUR 42,000 - 64,000; Full time

Job summary

bp Belgium is seeking a HR Administration Specialist to join the People & Culture team. You will blend HR administration, employee services, and payroll coordination to deliver a high-quality employee experience within a fast-paced, collaborative environment.

As the Belgium HR operations generalist, you’ll manage lifecycle administration, support payroll data, ensure local compliance, and act as a trusted local HR contact for employees and managers, working with multiple stakeholders.

Qualifications

• Experience in HR operations, employee services or payroll coordination.
• Knowledge of Belgian employment legislation and local HR practices.
• Experience using HR systems such as Workday.

Responsibilities

• Provide support across the employee lifecycle for Belgium-based employees and managers.
• Manage onboarding, internal moves, contractual changes and offboarding.
• Support payroll preparation activities and validate employee data.
• Act as a trusted local HR contact for HR, benefits, leave and payroll queries.
• Support compliance with Belgian employment legislation and local processes.
• Coordinate employment documentation and employee records.
• Manage HR data and ensure accuracy across HR systems.
• Work with HR, Reward, Finance, Legal, Employee Relations and external providers to deliver seamless support.
• Contribute to process improvements and projects enhancing the employee experience.

Skills

Dutch fluency

English fluency

Payroll coordination

HR operations

Belgian law knowledge

Stakeholder management

Attention to detail

Independent worker

Workday

Tools

Workday

Job description

Entity:

People, Culture & Communications

Job Family Group:

HR Group

Job Description:

Our purpose is to bring together people, energy and markets to power and navigate a changing world. In a time of constant change and possibility we need new talent to pursue commercial opportunities, fuelled by world-class insight and expertise. We’re always striving for more innovative digital solutions, sustainable outcomes and closer collaboration across our company and beyond, and you could be part of that too.

About the role:

At bp, our people are at the heart of everything we do. We’re looking for a HR Administration Specialist: to join our People & Culture team in Belgium. This is an exciting opportunity for someone who enjoys combining HR administration, employee support, payroll coordination, and local employment expertise to deliver a high-quality employee experience.

This role is ideal for someone with experience in HR operations, employee services, HR administration, or payroll coordination who enjoys working in a fast-paced, collaborative environment while making a real impact for employees and managers. The role is fundamentally an HR Operations and Local HR Generalist position with payroll coordination responsibilities rather than a payroll processing role.

What you’ll do:

As a key point of contact for Belgium-based employees and managers, you’ll provide support across the employee lifecycle while helping ensure local compliance and operational excellence.

Key responsibilities will include:

• Fluency in Dutch and English. French language skills would be an advantage
• Managing employee lifecycle administration, including onboarding, internal moves, contractual changes, and offboarding.
• Supporting payroll preparation activities, validating employee data, and coordinating with our payroll provider to ensure accurate payroll outcomes.
• Acting as a trusted local HR contact for employees and managers, responding to HR, benefits, leave, and payroll-related queries.
• Supporting compliance with Belgian employment legislation and local processes.
• Coordinating employment documentation and employee records.
• Managing HR data and ensuring accuracy across HR systems.
• Working closely with HR, Reward, Finance, Legal, Employee Relations, and external providers to deliver seamless employee support.
• Supporting process improvements, system enhancements, and operational excellence initiatives.
• Contributing to projects that enhance the employee experience and strengthen service delivery.

What we’re looking for

We’re interested in hearing from people who bring a combination of HR operations knowledge, customer focus, and local expertise.

You’ll likely have:

• Experience in HR administration, employee services, HR operations, payroll coordination, or a similar role.
• Knowledge of Belgian employment legislation and local HR practices.
• Experience supporting payroll preparation, payroll data validation, or payroll vendor management.
• Strong stakeholder management and communication skills.
• Excellent attention to detail and administrative accuracy.
• A customer-focused mindset with the ability to build positive working relationships.
• The ability to work independently, manage priorities, and deliver high-quality outcomes.
• Experience using HR systems such as Workday or similar platforms.

_ Why join us? _

At bp, we provide an excellent working environment and employee benefits such as an open and inclusive culture, a great work-life balance, tremendous learning and development opportunities to craft your career path, life and health insurance, medical care package and many others.

We support our people to learn and grow in a diverse and exciting environment. We believe that our team is strengthened by diversity. We are committed to crafting an inclusive environment in which everyone is respected and treated fairly.

There are many aspects of our employees’ lives that are significant, so we offer benefits to enable your work to fit with your life. These benefits can include flexible working options, collaboration spaces in a modern office environment, and others benefits.

Reinvent your career as you help our business meet the challenges of the future.

Travel Requirement

Negligible travel should be expected with this role

Relocation Assistance:

This role is not eligible for relocation

Remote Type:

This position is a hybrid of office/remote working

Skills:

Agility core practices, Agility core practices, Analytical Thinking, Collaboration, Communication, Creativity and Innovation, Customer service delivery excellence, Customer Service Design, Data Management, Decision Making, Developing and implementing strategy, Discovered resource estimation and assurance, Employee and labour relations (Inactive), Extract, Global Perspective, Information Security, Leading transformation, Management Reporting, Managing change, Managing strategic partnerships, Measurement and metrics, Organizational Knowledge, Performance and planning, Problem Solving, Project and programme management {+ 5 more}

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Legal Disclaimer:

We are an equal opportunity employer. We do not discriminate on the basis of protected characteristics like race, religion, color, sex, national origin, sexual orientation, veteran status or disability status.Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process,please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.