Global Executive Admin Partner — Hybrid, High Impact

Planet Pharma; Brussel; Híbrido; EUR 40.000 - 54.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid working model

International teams

Descripción de la vacante

Planet Pharma is looking for a highly organised Assistant to support two senior leaders in a fast-paced, global function. You will manage calendars, coordinate international meetings, and handle travel arrangements while maintaining confidentiality and professionalism.

The role offers a hybrid working pattern with two days onsite and three days remote, with a temporary contract until year-end. Experience in healthcare or regulated industries is a plus, and you will engage with senior

Formación

• Excellent spoken and written English.
• Strong calendar and diary management experience.
• Outstanding organisational and prioritisation skills.
• Ability to manage multiple competing requests simultaneously.
• Experience using Outlook, Teams, SharePoint and Microsoft 365.
• Strong attention to detail.
• Ability to work independently with minimal supervision.
• Professional, adaptable and resilient approach.
• High level of discretion and confidentiality.
• Proactive mindset with excellent problem-solving skills.

Responsabilidades

• Manage complex and fast-moving calendars for senior leaders.
• Coordinate meetings across multiple time zones.
• Organise team events, workshops, and leadership meetings.
• Prepare meeting agendas, materials, and pre-read documents.
• Arrange domestic and international travel and itineraries.
• Support purchase orders, invoice processing, and expenses.
• Maintain team SharePoint sites and org charts.
• Follow up on actions and project deliverables.
• Support onboarding activities for new team members.
• Be a key point of contact for admin support.
• Build relationships with stakeholders across international teams.

Conocimientos

Calendar management

Diary management

Organisational skills

Prioritisation

Outlook/Teams/SharePoint

Discretion/confidentiality

Independent work

Problem solving

English communication

Stakeholder management

Herramientas

Outlook

Teams

SharePoint

Microsoft 365

Descripción del empleo

Planet Pharma is looking for a highly organised Assistant to support two senior leaders in a fast-paced, global function. You will manage calendars, coordinate international meetings, and handle travel arrangements while maintaining confidentiality and professionalism.

The role offers a hybrid working pattern with two days onsite and three days remote, with a temporary contract until year-end. Experience in healthcare or regulated industries is a plus, and you will engage with senior