Freelance Business Analyst and Transformation Project Coordinator

EngiFlex BV; Brussel; Hybrid; EUR 55,000 - 96,000; Part time

Job summary

EngiFlex BV is seeking a part-time freelance Programme Coordinator to support the Head of Projects & Transformation in the operational delivery of an academy transformation programme. You will coordinate thematic workstreams, align stakeholders, analyse and formalise business needs, and prepare decision-making materials for the future academy.

You will help translate identified needs into concrete workstreams and support their implementation, while maintaining governance and progress reporting

Qualifications

• 5 to 6 years of professional experience.
• Proven experience in business analysis, including requirement gathering, business needs analysis and formalisation of requirements.
• Experience in project coordination and/or coordinating multiple workstreams, including planning.
• Experience facilitating multi-stakeholder working groups and workshops.
• Experience in change, organisational, operational or business transformation projects.
• Worked on projects involving technical infrastructure, workplace environments or training facilities.
• Ability to manage stakeholders across different levels and communicate with diplomacy.
• Able to synthesize complex information with high operational autonomy.
• Demonstrates strong listening skills, relational intelligence and a customer-oriented approach.
• Integrates quickly into a team and contributes positively to team spirit.
• Advanced expertise in the Microsoft Office suite.
• Bachelor's degree.
• Fluent in French and Dutch.
• Demonstrable experience in the relevant domain or technology.

Responsibilities

• Coordinate and structure programme workstreams for academy transformation.
• Define objectives, scope, deliverables and stakeholders for each workstream.
• Prepare roadmaps and action plans; organise working groups.
• Follow up progress and identify risks, dependencies and key points of attention.
• Prepare analyses to support management decisions and consolidate input from stakeholders.
• Prepare governance documents, meeting minutes and executive summaries.

Skills

Business analysis

Project coordination

Stakeholder management

Change management

Analytical thinking

Communication

Team collaboration

Microsoft Office

Diplomacy

Autonomy

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Tasks and responsibilities

IMPORTANT INFORMATION
This is a part-time opportunity, 2 days a week.

In this role, you support the Head of Projects & Transformation in the operational delivery of an academy transformation programme and its transition phase. Your focus is on coordinating thematic workstreams, aligning stakeholders, analysing and formalising business needs, preparing decision-making material, monitoring actions and risks, and supporting change management activities linked to the future academy.

You help translate identified needs into concrete workstreams and support their implementation.

Indicative workload distribution

• 40%: management and coordination of programme workstreams
• 30%: stakeholder coordination and project governance
• 30%: business analysis, communication and change management

Main responsibilities

Workstream management

• Identify and structure the workstreams needed for successful programme delivery.
• Define the objectives, scope, deliverables and stakeholders for each workstream.
• Prepare roadmaps and action plans.
• Organise and coordinate working groups.
• Follow up progress across the different workstreams.
• Identify risks, dependencies and key points of attention.
• Assess needs and possible scenarios in an objective way.
• Prepare analyses that support management decisions.
• Consolidate input from the different stakeholders.
• Ensure consistent progress reporting.

Examples of workstreams include district heating network, compressed air, testing facilities and infrastructure, technical training equipment, specialised training spaces, workshop and practical training areas, and the logistics and operations of a future site.

Stakeholder coordination and project governance

• Identify and engage the relevant stakeholders at multiple levels.
• Prepare and facilitate working meetings and workshops.
• Coordinate interactions between the different stakeholders.
• Prepare governance and steering meetings.
• Follow up decisions and action plans.
• Produce meeting minutes and executive summaries for effective project steering.

Business analysis

• Gather requirements from the relevant communities and stakeholders.
• Formalise business requirements and business needs.
• Carry out the required functional analyses.
• Map current and future uses, processes and requirements.
• Perform occupancy and space utilisation analyses.
• Prepare decision papers and scoping documents.

Communication and change management

• Prepare communication and presentation materials.
• Support communication towards impacted communities.
• Identify adoption and engagement risks.
• Consolidate user feedback.
• Contribute to change management activities.
• Prepare awareness and content materials.

Expected deliverables

• Workstream scoping documents
• Roadmaps and action plans
• User analysis documents
• Business requirements
• Meeting minutes and executive summaries
• Governance materials
• Space occupancy and utilisation analyses
• Communication materials
• Workstream progress reports
• Decision-support summaries

Your profile

• You have 5 to 6 years of professional experience.
• You have proven experience in business analysis, including requirement gathering, business needs analysis and the formalisation of requirements.
• You have experience in project coordination and/or coordinating multiple workstreams, including planning.
• You have experience facilitating multi-stakeholder working groups and workshops.
• You have experience in change, organisational, operational or business transformation projects.
• You have worked on projects involving technical infrastructure, workplace environments or training facilities.
• You can manage stakeholders across different levels and communicate with diplomacy.
• You are able to synthesise complex information and work with a high level of operational autonomy.
• You demonstrate strong listening skills, relational intelligence and a customer-oriented approach.
• You integrate quickly into a team and contribute positively to team spirit.
• You have advanced expertise in the Microsoft Office suite.
• You hold a bachelor's degree.
• You are fluent in French and Dutch.
• Demonstrable experience in the relevant domain or technology is required.

This position is offered as a part-time freelance role (40%).