Fit-Out Project Manager | Workplace Design & Build M/V/X

SPACE REFINERY; Elsene; On-site; EUR 60,000 - 90,000; Full time

Job summary

Space Refinery is seeking an experienced Fit-Out Project Manager to lead office fit-out projects across Belgium. You will own projects from preliminary budgeting and construction preparation through to successful handover, ensuring safety, on-time delivery, and quality for clients.

You will collaborate with in-house design-build teams, contractors, suppliers, and clients, while maintaining autonomy and leveraging a supportive team. Fluency in English plus Dutch and/or French is desirable.

Qualifications

• Proven experience managing construction, renovation, or interior fit-out projects.
• Excellent written and verbal communication across teams and clients.
• Strong budgeting, scheduling, and risk-management capabilities.
• Structured and organized working style, capable of handling fast-moving projects.
• Fluency in English; working proficiency in Dutch and/or French is a plus.
• Ability to take ownership and work independently while collaborating with a multidisciplinary team.
• Based in Belgium and legally authorized to work here.

Responsibilities

• Own projects from preparation through site execution and handover.
• Coordinate contractors, suppliers, and internal teams with clear responsibilities and deadlines.
• Control planning, budgets, change requests, and financial risk to keep projects commercially healthy.
• Build client confidence through clear communication and a professional project experience.
• Identify risks early, explore solutions, and act before issues escalate.
• Maintain high standards of workmanship, safety, and attention to detail.
• Contribute ideas to improve how projects are planned, coordinated, and delivered.

Skills

Project management

Construction knowledge

Budget planning

Communication skills

Organized approach

English fluent

Job description

Fit-Out Project Manager | Workplace Design & Build M/V/X

Space Refinery is looking for an experienced Fit-Out Project Manager to join our international team of workspace designers and builders.

We design and build people-centered workplaces for companies across Belgium. Our spaces support innovation, collaboration, and the real needs of the people who use them.

We're looking for someone who brings the same care, ambition, and attention to detail to the execution of our projects.

If you love turning great designs into beautifully executed spaces, enjoy bringing structure to complexity, and get satisfaction from delivering projects that make people happy, we'd love to meet you!

What this role is about

You’ll take ownership of office fit-out projects from preliminary budgeting and construction preparation through to successful handover, ensuring they’re delivered safely, on time, on budget, and to the quality our clients expect.

You’ll work closely with our in-house design-and-build teams, contractors, suppliers, and clients, with the autonomy to lead your projects while benefiting from the support of a collaborative team.

What you’ll be in charge of

• Own your projects: Lead office fit-out projects from preparation and procurement through site execution and handover.
• Coordinate people and priorities: Bring contractors, suppliers, and internal teammates together around clear responsibilities, deadlines, and deliverables.
• Control planning and budgets: Proactively manage schedules, costs, change requests, and financial risks to keep projects commercially healthy.
• Build client confidencebyCommunicating clearly, managing expectations, and creating a smooth, professional project experience.
• Stay ahead of challenges: Identify risks early, explore solutions, and take action before issues escalated.
• Deliver quality: Maintain high standards of workmanship, site safety, and attention to detail.
• Help us get better: Contribute ideas and improvements to how we plan, coordinate, and deliver our projects.

What we’re looking for

We’re looking for a confident, hands‑on project manager who combines technical understanding with strong organization, sound judgement, and a proactive mindset.

You don’t need to know everything about our way of working from day one, but you should bring the experience and independence to take real ownership of project delivery.

• Proven experience managing construction, renovation, or interior fit‑out projects, ideally in commercial or workplace environments.
• Strong technical understanding of construction processes, interior works, and site coordination.
• Confident in managing project budgets, planning, and contractors and suppliers.
• A proactive, solution-oriented approach: you anticipate challenges rather than simply react to them.
• Excellent communication skills, with the ability to build client trust and collaborate across teams.
• A structured and organized way of working, even when things get complex or move fast.
• Fluency in English, with working proficiency in Dutch and/or French.

A valid B driving license and authorization to work in Belgium.

Most importantly, you take pride in your work, care about the people you work with, and genuinely enjoy seeing great projects come to life.

Please note: Candidates must be based in Belgium and legally authorized to work here.

Space Refinery is an equal opportunity employer committed to creating an inclusive environment where everyone can thrive, regardless of background or identity.

• We’re an international team of creatives and construction experts based in Brussels, on a mission to create a better world, one workspace at a time.
• We’re growing our build capabilities and taking on exciting, increasingly ambitious projects. You’ll have the opportunity to make a real impact, bring your ideas to the table, and help shape how we deliver exceptional workplaces.
• What you can look forward to:
• An international, talented team of people who care about good design, great execution, and each other.
• Real ownership and autonomy, with the trust to lead your projects and the support to succeed.
• Exciting, varied projects where you can see the tangible impact of your work.
• Close design & build collaboration, bringing creative ideas and technical execution together under one roof.
• Continuous learning and growth, through knowledge sharing, coaching, and opportunities to develop.
• A flexible, collaborative work culture built on trust, accountability, and positive team spirit.