Chief of Staff - CEO Office

Candriam; Brussel; Sur place; EUR 50 000 - 70 000; Temps partiel

Résumé du poste

Candriam in Brussels is looking for a Senior Executive Assistant, responsible for supporting a member of the Executive Committee at the highest level. This role involves executive support, governance coordination, and strategic content preparation.

The ideal candidate has 6-10 years of experience in a similar role, ideally within financial services. The position is temporary for 6 months and requires excellent organizational skills and a high level of discretion.

Qualifications

• Experience as Executive Assistant at senior / C-level level.
• Experience in financial services or asset management.
• Proven exposure to governance bodies and senior stakeholders.

Responsabilités

• Prepare key governance meetings.
• Coordinate with EXCO members on critical topics.
• Support the EXCO member in representation activities.

Connaissances

Excellent organization

Strong project coordination

High level of discretion

Resilience

Strong interpersonal skills

Formation

Bachelor's Degree / Licence - Master (BAC+3)

Description du poste

Position Description

Business unit: CEO Office - CEO Office

Job title: Senior Executive Assistant F/M

Contract type: Temporary

Contract duration: 6 months

Candriam Group Presentation: Candriam is a global multi-specialist asset manager and a recognized pioneer and leader in sustainable investment. For more than 25 years, Candriam has offered innovative and diversified investment solutions across many asset classes including fixed income, equities, absolute return, asset allocation and illiquid assets.

As a Responsible Employer, Equal Employment Opportunity is crucial to Candriam. We are committed to building the best global team that represents a variety of backgrounds, perspectives, and skills. We provide an inclusive work environment and support wellbeing and work-life balance.

Mission: As a Senior Executive Assistant, you will support a member of the Executive Committee (EXCO) at the highest level.

This position is a 6-month fixed-term contract, as part of a temporary replacement. This is a strategic and highly visible role, combining executive support, coordination across senior stakeholders, governance support, and content preparation.

Responsibilities

Executive & Governance Support

• Prepare key governance meetings: Board of Directors, EXCO and subsidiaries’ Boards
• Draft agendas, briefing packs and supporting documentation
• Prepare speaking notes and ensure consistency of key messages across meetings
• Contribute to the organization of shareholder-related governance bodies’ committees (for instance: Risk Steering Committee, Global Distribution Oversight Committee, Annual Business Review, etc)

Business Oversight & Coordination

• Prepare monthly business reviews (N-1 meetings): agenda, materials, and follow-up actions.
• Track key action points and execution across teams
• Coordinate with EXCO members and senior stakeholders on critical topics

Strategic Content & Communication

• Prepare briefing materials for client meetings and external engagements
• Draft and adapt speaking notes, presentations, and key messagesContribute to media preparation (Q&A, key messages, one-pagers) with Communications teams
• Support internal communication events (Townhall, Management Committee, seminars)

External & Internal Events Preparation

• Support the EXCO member in representation activities (clients, industry events, seminars)
• Prepare event briefings (participants, context, logistics)
• Contribute to internal events (new joiners’ seminar, employee sessions, branch visits)

Ad-hoc Strategic Support

• Draft high-level memos and briefing notes on strategic topics
• Synthesize investment topics into concise formats
• Deliver high-quality one-pagers and executive summaries

Executive Office Coordination

• Ensure optimal calendar management and prioritization
• Monitor communications (emails, requests) and ensure timely responses
• Support the EXCO member’s professional online presence (e.g., LinkedIn coordination)

Profile

Experience

• Experience as Executive Assistant at senior / C-level level
• Experience in financial services or asset management is a strong advantage
• Proven exposure to governance bodies and senior stakeholders

Skills

• Excellent organization, prioritization, and multitasking skills
• Strong project coordination, follow-up, and delivery discipline
• High level of autonomy, anticipation, and proactivity
• Exceptional attention to detail and reliability
• High level of discretion and professionalism
• Strong interpersonal skills and diplomacy
• Resilience, flexibility, and ability to thrive under pressure

Languages

• Dutch: Native
• English: Fluent / bilingual
• French: a plus

Candidate Criteria

Education

• Bachelor's Degree / Licence - Master (BAC+3)

Minimum Level Of Experience Required

6-10 years

Languages

• English (C1 - Fluent)
• Dutch (C1 - Fluent)