EU Tender Coordinator

Ramboll; Sint-Gillis; Hybride; EUR 55 000 - 75 000; Plein temps

Avantages offerts par ce poste

32 days annual leave

Flexible telework

Competitive salary package

Résumé du poste

Ramboll Belgium is seeking an EU Tender Coordinator to take ownership of tender processes, ensure requirements are met, timelines are respected, and coordinate between experts, partners, and internal teams in Brussels.

You will support proposal development, maintain documentation, and help ensure administrative, technical, and financial inputs are completed throughout the tender lifecycle, working within our Business Development & Support team.

Qualifications

• A relevant university degree and at least one year of tender preparation experience or exposure.
• Excellent organisational skills with ability to prioritise multiple tasks and deadlines.
• Fluent written and spoken English; good command of French is a plus.
• Experience with EU public procurement or tender processes is an asset but not required.

Responsabilités

• Identify tender opportunities with EU and international organisations.
• Coordinate tender preparation from opportunity to submission ensuring compliance.
• Liaise with internal experts, external partners and consortia for inputs and timely contributions.
• Support proposal development through CV formatting, references, and document prep.
• Contribute to budget preparation and financial compliance.
• Monitor tender outcomes and help improve sales processes.
• Provide project coordination and administrative support as needed.

Connaissances

Organisational skills

Service orientation

Team spirit

English proficiency

French a asset

Formation

University degree

Outils

Microsoft Office

Description du poste

Do you enjoy bringing structure to complex processes and helping teams deliver high-quality proposals?
Are you motivated by strengthening public procurement work that supports sustainable change in
Europe? Are you proactive, service-minded, and energised by smart organisation, smooth coordination,
and collaboration in a fast-paced international environment?

If this sounds like you, we would love to meet you. Join Ramboll Management Consulting Belgium as our
new EU Tender Coordinator and play a central role in strengthening our Public Procurement work in
Brussels.

Your new role

As our EU Tender Coordinator, you will take ownership of tender processes, ensuring requirements are
met, timelines are respected, and collaboration between experts, partners, and internal teams is
seamless.

As part of our Business Development & Support team, you will work closely with consulting teams,
project managers, internal experts, and external partners to help ensure that tender processes are well
organised, documentation and inputs are in place, and administrative, technical, and financial
requirements are followed throughout the tender lifecycle.

Your key responsibilities will be:

• Identifying tender opportunities with EU and international organisations and supporting market intelligence activities.
• Coordinating the tender preparation process-from opportunity identification to submission ensuring compliance with administrative and technical requirements.
• Liaising with internal experts, external partners, and consortia to gather inputs and ensure timely contributions.
• Supporting proposal development through CV formatting, reference tracking, and document preparation.
• Contributing to budget preparation and supporting financial compliance.
• Monitoring tender outcomes and contributing to the evaluation and improvement of sales and business development processes.
• On an ad hoc basis, supporting project managers and teams with project coordination and backstopping, including administration, documentation, planning, reporting, and the organisation of project workshops and events.

About you

From the moment you start at Ramboll, we will support your professional and personal development so
that you can thrive and grow. For this role, we are looking for someone who brings strong organisational
skills, service orientation, and team spirit.

• A relevant university degree and at least one year of experience in tender preparation; familiarity with EU public procurement is an asset.
• Excellent organisational skills, attention to detail, and the ability to prioritise effectively while managing multiple tasks and deadlines.
• Strong proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook) and the ability to produce high-quality, well-structured documents.
• Excellent command of written and spoken English; strong command of French is an asset.
• A proactive and solution-oriented mindset, with professionalism, integrity, and strong team spirit.
• A service-minded, collaborative, and commercially aware approach, with a strong sense of responsibility.

Experience with EU public procurement, EU-funded projects, business development, project coordination, or office support would be an advantage but is not required across all areas. We are interested in candidates who bring strong tender coordination capabilities together with complementary strengths that can contribute to our wider team.

For this position you must have the right to live and work in the EU.

What we can offer you:

• Commitment to your development and continuous learning.
• Leaders guided by Ramboll’s Leadership Principles.
• A culture that welcomes you as the unique person you are.
• Inspiration from colleagues, clients, and projects.
• The long-term thinking of a foundation-owned company.
• A flexible work environment with the possibility to telework.
• 32 days annual leave plus bank holidays.
• An attractive, inclusive, and stimulating workplace in central Brussels.
• A competitive salary package, including additional benefits.

Work at the heart of sustainable change with Ramboll

Ramboll is a global architecture, engineering, and consultancy company. As a foundation-owned people
company, founded in Denmark, we believe that the purpose of sustainable change is to create a thriving
world for both nature and people. So, that’s where we start – and how we work. Our history is rooted in
a clear vision of how a responsible company should act, and being open and curious is a cornerstone of
our culture. Ramboll employs more than 18,000 people globally across 35 countries. Ramboll experts
deliver innovative solutions across Buildings, Transport, Water, Environment & Health, Energy,
Management Consulting, and Architecture & Landscape. Combining local experience with global
knowledge, we help shape the societies of tomorrow.

Equality, Diversity, and Inclusion

Equality, diversity, and inclusion are at the heart of what we do. At Ramboll, we believe that diversity is
a strength and that different experiences and perspectives are essential to creating truly sustainable
societies. We are committed to providing an inclusive and supportive work environment where everyone
can flourish and reach their potential. We also know how important it is to achieve the right balance of
where, when, and how much you work. At Ramboll, we offer flexibility as part of our positive and
inclusive approach to work. We invite applications from candidates of all backgrounds and
characteristics. Please let us know if there are any changes we could make to the application process to
make it more comfortable for you. You can contact us at [email protected] with such requests

Additional Information

All your information will be kept confidential according to EEO guidelines.