Project & Team Support Coordinator

Ramboll Group A/S; Brussel Hoofdstad; Hybride; EUR 45 000 - 65 000; Plein temps

Avantages offerts par ce poste

Flexible work environment with telewar

32 days annual leave + holidays

Competitive salary package

Résumé du poste

Ramboll Management Consulting Belgium in Brussels is seeking a Project & Team Support Coordinator to help ensure our projects are well organised and our team operates smoothly across offices and functions.

You will support project managers with administration, documentation, planning, and reporting, assist with budget follow-up and invoicing, coordinate meetings and workshops, and help with onboarding, recruitment coordination, and supplier relationships.

Qualifications

• Experience in project coordination, administration, or business support.
• Strong organisational skills and ability to manage multiple priorities.
• Excellent English; French or Dutch is a plus.
• Experience with tender processes and EU-funded projects is advantageous.

Responsabilités

• Support project managers with coordination, administration, documentation, planning, reporting, and events.
• Support financial and contractual processes, including budget follow-up and invoicing.
• Coordinate project meetings, deliverables, deadlines, and internal processes.
• Assist with the organisation of the Brussels office, onboarding, recruitment coordination, and supplier relationships.
• Assist with tender preparation and business development tasks, including document preparation and deadline coordination.

Connaissances

Project coordination

Administration

Budget follow-up

Invoicing

Documentation

Planning

Reporting

Stakeholder management

Team support

Tender support

Outils

Microsoft Office

AI tools

Description du poste

Do you enjoy bringing structure to projects and helping teams deliver high-quality work? Are you
motivated by combining project coordination with broader business and team support? Are you
proactive, service-minded, and energised by working across different tasks and priorities in an
international consulting environment?

If this sounds like you, then this role could be the perfect opportunity. Join Ramboll Management
Consulting Belgium as our new Project & Team Support Coordinator and play an important role in
supporting our projects, business development activities, and growing Brussels team.

Your new role

As our Project & Team Support Coordinator, you will play a central role in supporting the effective
delivery of our projects and the smooth functioning of Ramboll Management Consulting Belgium.

As part of our Business Development & Support team, you will work closely with project managers and
consulting teams to help ensure that projects are well organised, documentation and processes are in
place, and administrative and financial requirements are followed throughout the project lifecycle.

Your key responsibilities will be:

• Supporting project managers and teams with project coordination and backstopping, including administration, documentation, planning, reporting, and the organisation of project workshops and events.
• Supporting financial and contractual project processes, including budget follow-up, invoicing, documentation, and coordination with relevant internal functions.
• Coordinating project meetings, deliverables, deadlines, and internal processes, helping project teams maintain structure and oversight throughout implementation.
• Supporting the organisation and smooth functioning of the Brussels office and team, including internal meetings, team activities, onboarding, recruitment coordination, and relationships with suppliers and service providers.
• On an ad hoc basis, supporting the team’s tender preparation and business development activities, including document preparation, CV and reference management, compliance checks, research, and coordination of inputs and deadlines.

About you

From the moment you start at Ramboll, we will support your professional and personal development so
that you can thrive and grow. For this role, we are looking for someone who brings strong organisational
skills, service orientation, sound judgement, and a collaborative approach.

You will likely bring:

• A relevant academic background and experience in project coordination, project administration, business support, tender support, or a similar role, ideally within consulting or professional services.
• Strong organisational skills, attention to detail, and the ability to manage several priorities, deadlines, and stakeholders effectively.
• Experience supporting projects through administrative, financial, contractual, or reporting processes, or a strong motivation to develop in this area.
• Very good knowledge of Microsoft Office, particularly Word, PowerPoint, Excel, and Outlook, combined with curiosity about and confidence in using AI tools to support efficient, high-quality work.
• Excellent communication skills in English; knowledge of French and/or Dutch is an asset.
• A proactive, service-minded, and solution-oriented approach, with professionalism, integrity, discretion, and a strong sense of responsibility.
• The ability to collaborate across teams while also working independently and taking ownership of tasks from start to completion.

Experience with tender processes, EU-funded projects, or office coordination would be an advantage but
is not required across all areas. We are interested in candidates who bring strong project support
capabilities together with complementary strengths that can contribute to our wider team.

For this position you must have the right to live and work in the EU.

What we can offer you:

• Commitment to your development and continuous learning.
• Leaders guided by Ramboll’s Leadership Principles.
• A culture that welcomes you as the unique person you are.
• Inspiration from colleagues, clients, and projects.
• The long-term thinking of a foundation-owned company.
• A flexible work environment with the possibility to telework.
• 32 days annual leave plus bank holidays.
• An attractive, inclusive, and stimulating workplace in central Brussels.
• A competitive salary package, including additional benefits.

Work at the heart of sustainable change with Ramboll

Ramboll is a global architecture, engineering, and consultancy company. As a foundation-owned people
company, founded in Denmark, we believe that the purpose of sustainable change is to create a thriving
world for both nature and people. So, that’s where we start – and how we work. Our history is rooted in
a clear vision of how a responsible company should act, and being open and curious is a cornerstone of
our culture. Ramboll employs more than 18,000 people globally across 35 countries. Ramboll experts
deliver innovative solutions across Buildings, Transport, Water, Environment & Health, Energy,
Management Consulting, and Architecture & Landscape. Combining local experience with global
knowledge, we help shape the societies of tomorrow.

Equality, Diversity, and Inclusion

Equality, diversity, and inclusion are at the heart of what we do. At Ramboll, we believe that diversity is
a strength and that different experiences and perspectives are essential to creating truly sustainable
societies. We are committed to providing an inclusive and supportive work environment where everyone
can flourish and reach their potential. We also know how important it is to achieve the right balance of
where, when, and how much you work. At Ramboll, we offer flexibility as part of our positive and
inclusive approach to work. We invite applications from candidates of all backgrounds and
characteristics. Please let us know if there are any changes we could make to the application process to
make it more comfortable for you. You can contact us at [e-mail] with such
requests.

All your information will be kept confidential according to EEO guidelines.