EU IT Contracts & Admin Coordinator

Cronos International; Brussel; Hybride; EUR 30 000 - 38 000; Plein temps

Résumé du poste

Cronos International is seeking an Administrative Assistant to provide operational and administrative support for IT contracts, missions, and external service provider activities within European Institutions. You will collaborate with consultants, internal teams, and stakeholders to ensure compliance with procedures and smooth day-to-day coordination.

The role requires meticulous records, travel and mission administration, onboarding/offboarding for ESPs, timesheet tracking, and data maintenance

Qualifications

• Experience in administrative support and contract administration.
• Strong documentation and record-keeping skills.
• Experience coordinating with multiple stakeholders, including consultants and service providers.
• Proficient in Microsoft 365 tools (Outlook, Word, Excel, Teams, SharePoint).
• Ability to work in an international, multicultural environment and handle confidential information.
• Excellent organizational and planning skills with attention to detail.

Responsabilités

• Support IT contracts and mission management, including monitoring and reporting.
• Coordinate mission requests, travel arrangements, and reimbursements.
• Maintain records of contracts, missions, and supporting documentation.
• Liaise with consultants, service providers, and stakeholders for timely administrative requests.
• Monitor contract milestones, renewals, and deadlines; prepare management information.
• Coordinate onboarding/offboarding for external consultants and service providers; manage security processes.

Connaissances

Administrative support

Contract administration

Operational coordination

MS 365 proficiency

Documentation management

Stakeholder management

English proficiency

Outils

SharePoint

Teams

Outlook

Description du poste

Cronos International is seeking an Administrative Assistant to provide operational and administrative support for IT contracts, missions, and external service provider activities within European Institutions. You will collaborate with consultants, internal teams, and stakeholders to ensure compliance with procedures and smooth day-to-day coordination.

The role requires meticulous records, travel and mission administration, onboarding/offboarding for ESPs, timesheet tracking, and data maintenance