Bid Officer

Cronos Europa; Brussel; On-site; EUR 42,000 - 56,000; Full time

Job summary

Cronos Europa is seeking a detail-oriented Bid Officer (Junior/Medior) in Belgium to support the Bid Team with CV management, candidate compliance, and administrative tendering documentation. You will ensure audit-ready submissions tailored to scoring criteria and tender guidelines.

Ideal candidates have IT recruitment or HR operations background, strong English, and advanced MS Word/Excel/SharePoint skills.

Qualifications

• Experience in IT Recruitment, HR Operations, Pre-sales Administration, or Public Procurement / EU Tender Support.
• Strong appetite for technical profiles, sourcing nuances, and long-term tender administration expertise.
• Meticulous attention to detail with zero tolerance for formatting errors or missing data.
• Autonomy and organization with structured document handling and deadline management.
• Excellent communication in English, both written and verbal with technical teams.
• Proficient in MS Word, MS Excel, and MS SharePoint.

Responsibilities

• CV Management, compliance, and tailoring to EU tender templates.
• Review and summarize non-technical tender requirements and maintain admin checklists.
• Prepare centralized CV trackers, admin repositories, and contributor schedules.
• Consolidate and assemble audit-ready administrative packs per tender guidelines.
• Maintain libraries of administrative assets, VAT certificates, and partner credentials.
• Support meeting logistics and provide updated profiles to delivery teams after award.

Skills

IT Recruitment

HR Operations

Pre-sales Administration

Public Procurement/EU Tender Support

Tools

MS Word

MS Excel

MS SharePoint

Job description

About Cronos Europa

Cronos Europa is a leading IT and digital transformation partner dedicated exclusively to European Institutions and agencies, delivering mission-critical solutions that shape Europe's digital future. As part of the Cronos Group, one of the most innovative and fastest-growing tech ecosystems in Europe, we benefit from a vast pool of expertise and cutting-edge capabilities. With over 1,000 specialists across Belgium, Luxembourg, and the Netherlands, we combine deep institutional knowledge with strong engineering excellence to support long-term, high-impact EU programmes requiring reliability, scalability, and innovation.

About The Job

We are looking for a detail-oriented Bid Officer (Junior / Medior) with an HR/IT recruitment or pre-sales administrative background who has an appetite for technology and a long-term motivation to thrive in this specialized role. You will support the Bid Team by taking direct ownership of CV management, candidate compliance, and administrative tendering documentation, ensuring that every profile and annex is audit-proof, tailored to scoring criteria, and fully submission-ready.

Key Responsibilities

• CV Management & Compliance: Collect, format, and tailor expert CVs to strictly match specific EU tender templates, job descriptions, and evaluation criteria, identifying gaps and highlighting key references.
• Administrative Documentation Ownership: Review and summarize non-technical tender requirements (eligibility, non-exclusion, certifications, legal and financial annexes) and maintain admin checklists.
• Admin & Candidate Tracking: Prepare and maintain centralized CV trackers, admin repositories, and contributor schedules to ensure zero delays in non-technical streams.
• Submission Logistics: Consolidate, check signatures, format, and assemble complete, audit-ready administrative packs in line with formal tender guidelines.
• Content Knowledge Management: Maintain and update internal libraries of reusable administrative assets, VAT certificates, partner credentials, and tagged high-quality CV profiles.
• Team Support: Support meeting logistics and provide updated candidate profiles to delivery and staffing teams upon award.

Profile Requirements

• Background: Experience in IT Recruitment, HR Operations, Pre-sales Administration, or Public Procurement / EU Tender Support.
• Profile Focus: Strong appetite for technical profiles, sourcing nuances, and a genuine desire to build long-term expertise in public tender administration.
• Meticulous Attention to Detail: Zero-tolerance approach to formatting errors, missing data, or administrative inconsistencies.
• Autonomy & Organization: Highly structured approach to document handling, file naming conventions, and deadline management.
• Communication & English Skills: Strong written and verbal communication in English, with the ability to interface with technical experts and partners effectively.
• Tools: Advanced proficiency in MS Word, MS Excel, and MS SharePoint.