Documentalist – Audiovisual Content

WESTPOLE BENELUX; Brussel Hoofdstad; On-site; EUR 48,000 - 62,000; Full time

Job summary

WESTPOLE BENELUX seeks a Documentalist – Audiovisual Content to support a European institutional audiovisual service. You will acquire, document, and legally validate audiovisual content, ensuring integrity, compliance, and accessibility of the EU archive.

You will work with Beluga MAM, create metadata, perform quality checks, and verify rights documentation. The role requires meticulous, cross‑functional collaboration in a multicultural EU environment.

Qualifications

• Experience in audiovisual documentation, archiving, or media asset management.
• Ability to review legal documentation (rights declarations, approval forms).
• Knowledge of copyright and licensing frameworks (e.g., CC BY 4.0).

Responsibilities

• Acquire, analyze, and organize audiovisual assets (photos, videos, audio).
• Work with Beluga MAM system.
• Create, validate, and maintain metadata (descriptions, credits, technical information).
• Perform quality checks before archiving.
• Verify copyright and licensing documentation for EU content.
• Identify compliance issues and escalate to IPR experts.
• Support colleagues from other DGs and the JRC with formats, resolutions, and delivery standards.
• Prioritize urgent requests related to publications, events, and social media.
• Contribute to smooth daily operations and business continuity.
• Be detail-oriented and able to work with both technical and non-technical stakeholders.
• Adapt in a multicultural institutional environment.

Skills

Metadata management

Quality control

Indexing

Attention to detail

Education

University degree in Archiving/Info Management or related

Tools

Beluga MAM

Job description

WESTPOLE is looking for a Documentalist – Audiovisual Content to support a European institutional audiovisual service.

In this role, you will be responsible for the acquisition, documentation, and legal validation of audiovisual content (photo, video, podcast), ensuring the integrity, compliance, and accessibility of the EU audiovisual archive.

Audiovisual Content Management (Core Responsibility)

• Acquire, analyze, and organize audiovisual assets (photos, videos, audio)
• Work with the Beluga Media Asset Management (MAM) system
• Create, validate, and maintain high-quality metadata (descriptions, credits, technical information)
• Perform quality checks before archiving

Legal & Compliance Support

• Verify the completeness of copyright and licensing documentation (EU ownership, CC BY 4.0, approval and release forms)
• Identify potential compliance issues (missing rights, incorrect licensing)
• Escalate complex cases to Intellectual Property Rights (IPR) experts

Operational Support

• Support colleagues from other Directorates-General and the JRC with technical requirements (formats, resolutions, delivery standards)
• Prioritize and handle urgent requests related to publications, events, and social media
• Contribute to smooth daily operations and business continuity
• Reliable and autonomous professional with strong organizational skills
• Highly detail-oriented, with a strong focus on quality, accuracy, and compliance
• Able to combine repetitive documentation tasks with more complex case handling
• Comfortable working with both technical and non-technical stakeholders
• Resilient and adaptable in a multicultural institutional environment

Mandatory

• Experience in audiovisual documentation, archiving, or media asset management
• Ability to review legal documentation (rights declarations, approval forms)
• Basic knowledge of copyright and licensing frameworks (e.g., CC BY 4.0)

Technical & Functional Skills

• Experience with Media Asset Management tools (preferably Beluga)
• Strong attention to detail in metadata management, indexing, and quality control
• Knowledge of audiovisual file formats (high-resolution photography, M4 video, podcast/audio formats)
• Ability to process large volumes of content while maintaining accuracy
• University degree or equivalent experience in: Archiving / Information Management; Media, Audiovisual Studies, or Cultural Heritage; Data or Content Management
• Experience within EU institutions or a similar public/institutional environment is considered a strong asset.