Diplomatic Secretariat & Logistics Assistant

European External Action Service; Brussel Hoofdstad; Hybrid; EUR 42,000 - 62,000; Full time

Job summary

The European External Action Service (EEAS) is seeking a Secretary for the Democracy and Electoral Observation Division at EEAS Headquarters in Brussels. The successful candidate will provide general secretarial and logistic support to the Deputy Head of Division and to the Division, handling diary, meetings, missions and events, and managing correspondence.

The role requires good organizational and communication skills, initiative, and the ability to work within a friendly, enthusiastic team.

Qualifications

• Experience in general secretarial tasks and administrative support.
• Strong organizational and communication abilities are essential.
• Proven ability to manage calendars, coordinate meetings and handle correspondence.

Responsibilities

• Provide efficient secretarial support to the division.
• Manage diary, meetings, visitors and briefing deadlines.
• Coordinate meeting logistics and room bookings.
• Register visitors and arrange accreditation for high-level visitors.
• Open and route mail in division mailbox; track deadlines and follow-up.

Skills

Secretarial skills

Organization

Communication

Calendar management

Tools

Ares

MIPS

Job description

The European External Action Service (EEAS) is seeking a Secretary for the Democracy and Electoral Observation Division at EEAS Headquarters in Brussels. The successful candidate will provide general secretarial and logistic support to the Deputy Head of Division and to the Division, handling diary, meetings, missions and events, and managing correspondence.

The role requires good organizational and communication skills, initiative, and the ability to work within a friendly, enthusiastic team.