Business Analyst | EU Institutions

Ayesa Digital; Brussel Hoofdstad; On-site; EUR 70,000 - 90,000; Full time

Benefits offered by this job

Prestigious EU projects

International, multicultural teams

Expert team support in EU projects

Job summary

Ayesa Digital is seeking an experienced Business Analyst to join an international team delivering strategic digital solutions for European Institutions. The role focuses on grant management, process transformation and bridging business needs with technical solutions across mission‑critical platforms.

You will gather requirements, model processes, and drive stakeholder engagement while ensuring traceability and quality throughout the project lifecycle. Fluent English or French is expected.

Qualifications

• Master’s degree or equivalent in a relevant field.
• Minimum 10 years of professional IT experience.
• Proven BA experience on large‑scale information systems.
• Knowledge of BABOK and IEEE 29148.
• Experience with Jira, Confluence, SharePoint and GitLab.
• Experience with data modeling and process modelling tools.
• Familiarity with GDPR, eIDAS and audit processes.

Responsibilities

• Analyse business contexts, objectives and stakeholder expectations to support decisions.
• Gather, validate, document and manage business requirements with structured techniques.
• Map current and target processes and identify improvements.
• Create process models, workflows and BA artefacts using industry standards.
• Conduct gap analyses and propose actionable solutions.
• Translate requirements into functional specs for development teams.
• Maintain BRDs, specs, user stories and acceptance criteria.
• Define acceptance criteria and support UAT and validation activities.
• Ensure traceability and manage change requests throughout the lifecycle.
• Document functional and non‑functional requirements including security and usability.
• Foster collaboration among business, developers, testers and project teams.
• Contribute to business cases, governance artefacts and project charters.
• Support project reporting, workshops and stakeholder engagement.

Skills

Stakeholder management

Requirements management

Analytical thinking

Process optimization

Communication skills

Documentation

Presentation skills

Autonomy

Multinational teamwork

Regulatory awareness

UAT & testing coordination

Education

Master’s degree or equivalent

Tools

Jira

Confluence

SharePoint

GitLab

Visio

Lucidchart

Axure

Balsamiq

SQL

Excel

Job description

Every professional in our company is vital to us. Thanks to their talent, we continue to expand; today, we are a global team of over 11,000 people working toward a common goal.

We are looking for an experienced Business Analyst to join an international team delivering strategic digital solutions within European Institutions. The successful candidate will support large-scale grant management and business process transformation initiatives, working closely with stakeholders, technical teams, and business representatives to ensure the successful delivery of complex information systems.

Working within a multicultural and highly collaborative environment, you will play a key role in bridging business needs and technology solutions, driving requirements analysis, process optimization, stakeholder management, and business transformation activities across mission‑critical platforms.

What will you do?

• Analyse business contexts, strategic objectives, and stakeholder expectations to support informed decision-making.
• Gather, validate, document, and manage business requirements using structured analysis techniques.
• Assess current and target business models, identifying capabilities, value streams, and operational impacts.
• Analyse and map business processes to identify inefficiencies, risks, and opportunities for improvement.
• Create process models, workflows, and business analysis artefacts using industry‑standard methodologies.
• Perform gap analyses between current and future states and propose actionable solutions.
• Translate business requirements into detailed functional specifications for development teams.
• Develop and maintain business analysis documentation, including Business Requirements Documents (BRDs), functional specifications, user stories, and acceptance criteria.
• Define and manage acceptance criteria while supporting test planning, User Acceptance Testing (UAT), and validation activities.
• Ensure requirements traceability throughout the project lifecycle and manage change requests.
• Document functional and non‑functional requirements, including security, usability, and performance aspects.
• Facilitate communication and collaboration between business stakeholders, developers, testers, and project teams.
• Contribute to business cases, vision documents, governance artefacts, project charters, and strategic initiatives.
• Support project reporting, workshop facilitation, and stakeholder engagement activities.

What are we looking for?

• University degree equivalent to EQF Level 7 (Master’s degree or equivalent higher education).
• Minimum 10 years of professional experience in IT environments.
• Strong experience as a Business Analyst within large‑scale and complex information systems.
• Good understanding of information systems and organisational business processes.
• Experience working in enterprise software development environments.
• Knowledge of business analysis methodologies and modelling techniques aligned with BABOK and IEEE 29148.
• Experience defining user stories, use cases, acceptance criteria, process models, state diagrams, and entity relationship models.
• Good knowledge of BPMN, UML, or equivalent business process modelling frameworks.
• Experience with modelling, diagramming, and wireframing tools such as Visio, Lucidchart, Axure, Balsamiq, or similar.
• Knowledge of software development methodologies including Agile, Scrum, Waterfall, RUP, and ITIL.
• Experience with requirements management and collaboration tools such as Jira, Confluence, SharePoint, and GitLab.
• Ability to manage backlogs, epics, user stories, acceptance criteria, and project documentation.
• Knowledge of data analysis techniques and tools, including SQL and Excel.
• Experience with system integrations, APIs, and data exchange processes.
• Understanding of testing methodologies, User Acceptance Testing (UAT), and regression testing.
• Awareness of regulatory and compliance requirements such as GDPR, eIDAS, and audit‑related processes.
• Strong stakeholder management, communication, and presentation skills.
• Ability to work autonomously while collaborating effectively within multidisciplinary and international teams.
• Results‑oriented mindset with strong analytical and problem‑solving capabilities.
• Excellent command of English or French (minimum B2 level).

What We Offer:

• Prestigious projects within European institutions.
• International, innovative, and multicultural environments.
• Continuous support from a team of experts in EU projects.

If you are ambitious, enthusiastic, and seeking a new professional challenge in international projects with real‑world impact, this is the place for you!

In accordance with Organic Law 3/2007 of March 22, the company is committed to promoting the defense and effective application of the principle of equality between men and women, preventing any type of labor discrimination based on sex, and guaranteeing equal entry opportunities. Furthermore, we promote diversity and reject any discrimination based on race, gender, functional diversity, religion, sexual orientation, gender identity, or any other personal or social condition, striving to build an inclusive and enriching environment.