Brussels Fleet & Supply Coordinator

WLG; Brussel; Sur place; EUR 20 000 - 27 000; Plein temps

Résumé du poste

WLG in Brussels is seeking a hands-on administrator to manage the NATO agency office's vehicles, stock and supply paperwork, reporting to the Principal Assistant for Supply and Transport.

The role covers roadworthiness checks, lifecycle planning, documentation for material movement, on-site inventory, budget inputs, and travel invoicing verification in the finance system; on-site only and a defined 418-hour project from late Sept to Dec 2026.

Qualifications

• A good general secondary education and at least three years of relevant experience.
• Valid driving licence with clean record for vehicles up to eight passengers and small trailers.
• International driving experience preferred.

Responsabilités

• Look after vehicle fleet: inspections, damage assessment, and repair recommendations.
• Support lifecycle management of vehicles, including replacement research.
• Prepare documentation for movement of material.
• Keep a working stock of consumables for Brussels staff.
• Assist with annual inventories of expendable and non-expendable items.
• Day-to-day administration of the advance account, budget inputs, and spending plan.
• Reserve rental/agency vehicles and verify travel invoices in the finance system.

Connaissances

Vehicle fleet management

Inventory management

Budgeting

Microsoft Office

Driving licence

International experience

Formation

Secondary education

3+ years relevant experience

Outils

Fleet management software

Description du poste

WLG in Brussels is seeking a hands-on administrator to manage the NATO agency office's vehicles, stock and supply paperwork, reporting to the Principal Assistant for Supply and Transport.

The role covers roadworthiness checks, lifecycle planning, documentation for material movement, on-site inventory, budget inputs, and travel invoicing verification in the finance system; on-site only and a defined 418-hour project from late Sept to Dec 2026.