Assistant (Transport/Supply) for NATO with security clearance

WLG; Brussel; Sur place; EUR 20 000 - 27 000; Plein temps

Résumé du poste

WLG in Brussels is seeking a hands-on administrator to manage the NATO agency office's vehicles, stock and supply paperwork, reporting to the Principal Assistant for Supply and Transport.

The role covers roadworthiness checks, lifecycle planning, documentation for material movement, on-site inventory, budget inputs, and travel invoicing verification in the finance system; on-site only and a defined 418-hour project from late Sept to Dec 2026.

Qualifications

• A good general secondary education and at least three years of relevant experience.
• Valid driving licence with clean record for vehicles up to eight passengers and small trailers.
• International driving experience preferred.

Responsabilités

• Look after vehicle fleet: inspections, damage assessment, and repair recommendations.
• Support lifecycle management of vehicles, including replacement research.
• Prepare documentation for movement of material.
• Keep a working stock of consumables for Brussels staff.
• Assist with annual inventories of expendable and non-expendable items.
• Day-to-day administration of the advance account, budget inputs, and spending plan.
• Reserve rental/agency vehicles and verify travel invoices in the finance system.

Connaissances

Vehicle fleet management

Inventory management

Budgeting

Microsoft Office

Driving licence

International experience

Formation

Secondary education

3+ years relevant experience

Outils

Fleet management software

Description du poste

This is a hands-on job for someone who likes the day to end with everything accounted for.

You will keep the vehicles, the stock and the supply paperwork of a NATO agency office in Brussels running, working to the Principal Assistant for Supply and Transport.

What You Will Be Doing

• Looking after the vehicle fleet: roadworthiness inspections, damage investigation and repair recommendations
• Supporting lifecycle management of the vehicles, including research and recommendations on replacements
• Preparing the documentation for movement of material
• Keeping a working stock of consumable office supplies for the Brussels staff
• Assisting with the annual inventories, both expendable and non-expendable
• Day to day administration of the advance account, budget inputs and a recommended spending plan
• Reserving rental and agency vehicles, and verifying travel invoices in the finance system

What you will need

• A good general secondary education and at least three years of relevant experience
• A valid driving licence and a clean record, covering vehicles up to eight passengers and small trailers
• International driving experience
• Excellent computer skills

Nice to have

• Working knowledge of motor pool operations and supply or inventory work
• First aid at work training
• Previous experience in an international civilian and military environment

Worth knowing before you apply

• Fully on-site in Brussels
• Roughly 418 hours from late September to the end of December 2026, so it is a defined piece of work rather than an open-ended post

Practical detail

• Contract engagement
• An active security clearance is required for this role