Administrative Officer with Drive for Financial Administration

ECS; West-Vlaanderen; On-site; EUR 25,000 - 33,000; Full time

Benefits offered by this job

Childcare at Zeebrugge HQ

Fringe benefits

Job summary

ECS is seeking an invoicing administrator to ensure accurate invoicing and administrative follow-up, working in a structured, proactive manner. The role requires good Excel knowledge and a basic command of English, with a Dutch-speaking environment in Zeebrugge, Belgium.

The position is a 6‑month temporary contract with potential for permanent placement, based in Zeebrugge offices. You will handle sales invoices, data checks, and coordination with colleagues, customers and suppliers.

Qualifications

• Accurate invoicing processing and data entry.
• Ability to learn and use new systems quickly.
• Strong communication with colleagues, customers, and suppliers.

Responsibilities

• Prepare and process sales invoices
• Check and follow up invoicing data
• Provide administrative support to different teams
• Process data accurately and keep information up to date in the system
• Maintain contact with colleagues, customers, and suppliers
• Support the resolution of administrative queries
• Contribute ideas to improve work processes
• Use Excel for checks, reporting, and data processing

Skills

Attention to detail

Communication

Organizational skills

Dutch language

English (basic)

Tools

Excel

Job description

Description

Accurate, flexible, and administratively strong. In this role, you will ensure accurate invoicing and administrative follow-up. You work in a structured way, take initiative, and communicate effectively with colleagues, customers, and suppliers. A hands-on attitude, drive, and a good knowledge of Excel are valuable assets. You also have a basic knowledge of English.

Your responsibilities

• Prepare and process sales invoices
• Check and follow up invoicing data
• Provide administrative support to different teams
• Process data accurately and keep information up to date in the system
• Maintain contact with colleagues, customers, and suppliers
• Support the resolution of administrative queries
• Contribute ideas to improve work processes
• Use Excel for checks, reporting, and data processing

Location

Karveelstraat, Zeebrugge

Working hours

Office hours

This is a temporary position for 6 months, with the possibility of a permanent contract.

Profile

• You work accurately and have an eye for detail
• You communicate effectively and collaborate easily with colleagues, customers, and suppliers
• You have a hands-on mindset, take initiative, and work in a structured manner
• You quickly learn new systems and software
• You have a good command of Dutch and a basic knowledge of English
• Knowledge of Excel is an advantage

Our offer

• Work environment: step into a dynamic and innovative work environment, with the values of a family business
• Conditions: enjoy attractive remuneration and working conditions, complemented by fringe benefits
• Growth: discover numerous career opportunities and build your future within ECS
• Development: get opportunities to further develop your knowledge and skills through numerous internal and external training courses
• Culture: join a corporate culture where wellbeing is key
• Activities: take part in fun activities and sports sessions after work
• Childcare (only headquarters in Zeebrugge): take advantage of our in-house childcare for a perfect work-life balance