Administrative Assistant

Axis Group - HR Advisor; Waterloo; Sur place; EUR 32 000 - 45 000; Plein temps

Résumé du poste

Axis Group in Belgium is seeking an Administrative Assistant to support partners in day-to-day activities, manage client files, and prepare proposals and documents for life insurance and investment portfolios.

The role rewards autonomy, meticulous attention to detail, and discretion, with a focus on confidential information handling and excellent service as you coordinate with insurers, banks, notaries and external partners.

Qualifications

• Some experience in an administrative role, ideally in the financial sectors.
• Organized, detail-oriented, and able to multitask.
• Independent, proactive, discreet, and able to handle confidential information.
• Excellent customer service and communication skills.
• French fluency; Dutch a plus.

Responsabilités

• Prepare and follow up on proposals and administrative documents.
• Manage, organize, and update client files.
• Prepare documents related to life insurance and investment portfolios.
• Follow up on administrative requests and coordinate information with various contacts.
• Collaborate with external partners (insurers, financial institutions, notaries).
• Support partners in day-to-day operations and prioritizing tasks.
• Ensure information is handled with utmost care and confidentiality.

Connaissances

French fluency

Communication skills

Organized

Detail-oriented

Independent

Discreet

Multitasking

Dutch knowledge

Outils

MS Office

Description du poste

Join a financial firm on a human scale that specializes in life insurance brokerage and family office services. Are you interested in playing a key role in managing client accounts and supporting the partners in their day‑to‑day activities? As an Administrative Assistant, you’ll work in an environment where autonomy, attention to detail, and confidentiality are at the heart of the role.

Responsibilities

• Prepare and follow up on proposals and administrative documents.
• Manage, organize, and update client files.
• Prepare documents related to life insurance and investment portfolios.
• Follow up on administrative requests and coordinate information with various contacts.
• Collaborate with external partners (insurers, financial institutions, notaries, etc.).
• Support partners in day‑to‑day operations and prioritizing tasks.
• Ensure that information is handled with the utmost care and confidentiality.

Qualifications

• Some experience in an administrative role, ideally in the financial, banking, life insurance, wealth management, or investment sectors.
• Organized, detail‑oriented, and able to manage multiple tasks simultaneously.
• Enjoy working independently and taking initiative.
• Discreet and comfortable handling confidential information.
• Excellent customer service orientation and strong communication skills.
• Fluent in French; knowledge of Dutch is a plus.
• Comfortable using computer software (MS Office).

Contract Details

• A permanent contract.
• Full‑time position.
• An attractive compensation package based on your experience.
• A pleasant work environment within a specialized and well‑regarded organization.
• High degree of autonomy in your role and a relationship based on trust.