Administrative Assistant

Jobat; Sint-Joost-ten-Node; On-site; EUR 30,000 - 40,000; Full time

Job summary

Leading independent law firm in Brussels and London seeks an Administrative Assistant to support document management, meetings, events and reception duties, acting as a seamless link between teams and clients.

The role covers document creation and maintenance, timesheet formatting, contact database updates, event logistics, and reception backup when needed to ensure smooth operations.

Qualifications

Responsibilities

• Create, format and refine documents and timesheets with accuracy and attention to detail.
• Update and maintain the contact database to ensure flawless information flow.
• Edit and manage office floorplans when needed.
• Organize meetings and conference calls, ensuring smooth logistics from start to finish.
• Provide support for both internal and external events, contributing to their seamless execution.
• Act as backup for reception: Second floor during lunch breaks, holidays and receptionist absences.
• First floor during client meetings.

Job description

An leading independent law firm based in Brussels and London is searching for an administrative assistant.

Jobomschrijving

As a trilingual Administrative Assistant, you are the seamless link between teams, clients and leaders — elevating communication, efficiency and collaboration across every

Document & Information Management

• Create, format and refine documents and timesheets with accuracy and attention to detail.
• Update and maintain the contact database to ensure flawless information flow.
• Edit and manage office floorplans when needed.

Meetings & Events Coordination

• Organize meetings and conference calls, ensuring smooth logistics from start to finish.
• Provide support for both internal and external events, contributing to their seamless execution.

Reception Support

• Act as backup for reception: Second floor: during lunch breaks, holidays and receptionist absences.
• First floor: during client meetings.