Accounts Specialist (AP/AR)

Vandapower-2; Erpe-Mere; Hybride; EUR 42 000 - 64 000; Plein temps

Avantages offerts par ce poste

Meal vouchers

Expense allowances

Work from home

Résumé du poste

Vandapower is seeking an Accounts Specialist to join the HR & Accounts team at our Erpe-Mere office. This newly created role supports financial operations across Belgium, the UK and the US, focusing on Accounts Receivable and Credit Control, with responsibilities in Accounts Payable and month-end closing.

You will interact with customers to collect payments, validate invoices and help ensure accurate financial processes across all entities.

Qualifications

• Background in finance with experience in Accounts Receivable, Credit Control or Accounts Payable.
• Strong working knowledge of ERP systems; Exact Online a plus.
• Knowledge of intercompany reconciliation and VAT regulations in Belgium, the UK and the US.
• Commercial mindset with confidence contacting customers by phone.
• Experience with setting up and following up on payment plans.
• Excellent attention to detail and a structured way of working.
• Strong analytical and problem-solving skills.
• Excellent English and Dutch communication skills, written and spoken.
• Ability to work independently while collaborating across countries.
• Proactive attitude and ownership, especially around month-end closing.

Responsabilités

• Manage and follow up on Accounts Receivable across three entities, including statements and reminders.
• Monitor overdue payments and follow up proactively.
• Contact customers by phone/email about balances and negotiate payment plans.
• Monitor credit exposure and escalate long-outstanding or high-risk accounts.
• Investigate payment discrepancies and unapplied payments.
• Prepare and send account statements and reminders; collaborate with Sales to resolve issues.
• Process supplier invoices and ensure accuracy against purchase orders.
• Resolve invoice discrepancies with suppliers and internal stakeholders.
• Support month-end closing with reconciliations and checks.
• Ensure financial information is accurate before closing and assist reporting.

Connaissances

Accounts Receivable

Credit Control

Accounts Payable

Intercompany reconciliation

VAT regulations

ERP systems

Exact Online

Customer communication

Payment plans

Analytical skills

Attention to detail

Problem solving

English & Dutch

Cross-country collaboration

Ownership / proactive

Outils

Exact Online

Description du poste

ABOUT THE ROLE

We are looking for an Accounts Specialist to join our HR & Accounts team, based at our office in Erpe-Mere, Belgium. This is a newly created role — a sign of the team's continued growth. You will report into the Global HR & Accounts Manager, while working closely with the Finance team on a daily basis.

Although you will be based in Erpe-Mere, your role has a global scope: you will support the financial operations of all three Vandapower entities in Belgium, the United Kingdom and the United States.

Your main focus is on Accounts Receivable and Credit Control, combined with responsibilities in Accounts Payable and month-end closing. You will follow up on outstanding payments, validate incoming invoices, maintain strong customer relationships and help ensure our financial processes run smoothly across all three entities.

This is a hands-on role for someone who enjoys working with numbers but is equally comfortable communicating with customers, negotiating payment arrangements and proactively resolving payment issues.

YOUR RESPONSIBILITIES

Accounts Receivable & Credit Control

• Manage and follow up on the Accounts Receivable portfolio across our three entities, including account statements and payment reminders.
• Monitor outstanding invoices and proactively follow up on overdue payments.
• Contact customers by phone and email about outstanding balances, with professional and commercially minded conversations about payments.
• Negotiate, establish and follow up on payment plans where appropriate.
• Monitor customer payment behavior and credit exposure, and escalated long-outstanding or high-risk accounts.
• Investigate and resolve payment discrepancies and unapplied payments.
• Prepare and send account statements and payment reminders.
• Work closely with Sales and other internal teams to resolve customer payment issues.

Accounts Payable & Invoice Validation

• Process and follow up on supplier invoices, validated against purchase orders and supporting documentation.
• Resolve invoice discrepancies with suppliers and internal stakeholders, so invoices are processed accurately and on time.
• Support payment preparation and other day-to-day Accounts Payable activities, with all outgoing payments subject to dual approval (four-eyes principle).

Month-end closing

• Support the monthly closing process for the different entities, including account reconciliations and financial checks.
• Ensure financial information is accurate and complete before closing.
• Support the Finance team with reporting and other month-end activities.

ABOUT YOU

You are a financially minded and proactive professional who combines strong accounting skills with a commercial and customer-focused approach.

You have:

• A background in finance, with preferably 3 years experience in Accounts Receivable, Credit Control, Accounts Payable or a similar position.
• Good working knowledge of ERP systems; experience with Exact Online is a plus.
• Knowledge of intercompany reconciliation and VAT regulations in Belgium, the UK and the US.
• A commercial mindset and confidence in contacting customers by phone.
• Experience with or an interest in setting up and following up on payment plans.
• Excellent attention to detail and a structured way of working.
• Strong analytical and problem-solving skills.
• Excellent English and Dutch communication skills, both written and spoken.
• The ability to work independently while collaborating with colleagues across different countries.
• A proactive attitude and a strong sense of ownership, including the flexibility to step up around month-end closing and other peak moments.

WHAT WE OFFER

• A role within our HR & Accounts team, based in Erpe-Mere, with global scope across our Belgian, UK and US entities.
• A varied position combining Credit Control, Accounts Receivable, Accounts Payable and month-end activities.
• An international working environment with colleagues across multiple countries.
• The opportunity to take ownership of processes and contribute to improving our financial operations.
• Real room to grow: an organization scaling across three countries, with a finance team that is still being built out.
• A competitive salary, complemented with net expense allowances and meal vouchers.
• The possibility to work from home, with flexible hours built around a healthy work-life balance.
• Regular team events in a close-knit, international team.

WHO WE ARE

Vandapower is a fast-growing market leader in distributing components for electric vehicles, industrial batteries and other markets, serving SMEs and multinationals worldwide from Belgium, the UK (Havant) and the US (Texas).

At Vandapower, we believe in Straight Talk, Respect, Reliability and Drive to Excellence.

Collaboration across our three countries is part of everyday work, and if you're looking for a role where you can combine yourfinancial expertise, commercial mindset and communication skills, we'd love to hear from you.