Yellow/White Gear Administration Assistant

Synergie; Newcastle-Maitland; On-site; AUD 110,208,000 - 123,984,000; Full time

Benefits offered by this job

Immediate start

Onsite role

Competitive hourly rate

Job summary

Synergie is seeking a Yellow/White Gear Administration Assistant to join a busy fleet operations team in Beresfield on a 3-month contract. Immediate start, Monday to Friday, 8:30am–4:30pm, onsite. You will handle fleet data, administer processes, raise POs, and support repairs and servicing.

The role requires fleet/transport administration experience, strong attention to detail, and proficiency in MS Office. Be reliable and work well in a team environment.

Qualifications

• Experience in fleet, transport, logistics or similar industries.
• Strong customer service and stakeholder management skills.
• Proficient with Microsoft Office applications and data entry accuracy.

Responsibilities

• Coordinate and maintain fleet-related data, systems, administration and processes.
• Provide administration support to a busy fleet operations team.
• Process fleet repair work orders through internal systems.
• Raise purchase orders in line with company compliance requirements.
• Assist with the management of equipment servicing and repairs.
• Liaise with drivers, suppliers and internal stakeholders.
• Enter and maintain meter readings accurately.
• Raise, update and close work orders.
• Complete general administrative and data entry tasks as required.
• Ensure records are maintained accurately and in a timely manner.

Skills

Fleet admin

MS Office

Data entry

Customer service

Stakeholder mgmt

Tools

Fleet management systems

JDE / Preceda / UKG

Job description

Yellow/White Gear Administration Assistant

Position Details

Date of publication

17/09/2026

Location

NSW - Other, NSW

Industry

Administration & Secretarial

Salary/Pay

Not disclosed

Reference number

210086841

Synergie is partnering with a leading organisation in the transport and logistics sector to recruit an experienced Yellow/White Gear Administration Assistant for an immediate start. This is a fantastic opportunity for a highly organised administrator who enjoys working in a fast-paced operational environment and supporting a busy fleet team.

This is a 3-month contract position based fully onsite in Beresfield, working Monday to Friday.

The important parts

• Immediate start available
• 3-month contract assignment
• Beresfield location
• Monday to Friday, 8:30am to 4:30pm
• $38.89 per hour + super
• Onsite role
• Supportive and collaborative fleet operations team

What you will be required to do

• Coordinate and maintain fleet-related data, systems, administration and processes
• Provide administration support to a busy fleet operations team
• Process fleet repair work orders through internal systems
• Raise purchase orders in line with company compliance requirements
• Assist with the management of equipment servicing and repairs
• Liaise with drivers, suppliers and internal stakeholders
• Enter and maintain meter readings accurately
• Raise, update and close work orders
• Complete general administrative and data entry tasks as required
• Ensure records are maintained accurately and in a timely manner

To be successful in the role you will

• Have previous administration experience within fleet, transport, logistics or similar industries
• Demonstrate strong customer service and stakeholder management skills
• Be proficient in Microsoft Office applications
• Have experience using fleet management or maintenance systems
• Possess excellent attention to detail and organisational skills
• Be able to quickly learn new systems and processes
• Have the ability to work autonomously and within a team environment
• Demonstrate a strong commitment to workplace safety
• Be reliable, punctual and have a strong work ethic

Highly regarded

• Experience with JDE, Preceda or UKG
• Understanding of Chain of Responsibility (CoR) legislation
• Previous exposure to the road transport industry

What's on offer for you

• Competitive hourly rate
• Immediate start opportunity
• Valuable exposure within a large transport and fleet operation
• Supportive team environment
• Monday to Friday work schedule
• Opportunity to further develop your fleet administration experience

About Synergie

At Synergie, we think outside the box by redefining recruitment. We create meaningful partnerships between clients and candidates, delivering tailored workforce solutions across a wide range of industries. Our commitment is to connect great people with great opportunities while providing an exceptional recruitment experience.